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Secretary to HR

2 weeks ago

Heliopolis, Egypt APLUS HR & Quality Consultancy Full time

**Job Purpose**:
To provide comprehensive administrative and secretarial support to the HR & Admin Manager, ensuring smooth coordination of HR and administrative tasks during the temporary assignment.

**Key Responsibilities**:

- Provide secretarial support to the HR & Admin Manager including scheduling meetings, managing calendars, and handling correspondence.
- Maintain organized filing systems (physical and digital) for employee records, HR documents, and administrative files.
- Prepare reports, memos, letters, and presentations as needed.
- Follow up on action points and deadlines within the HR & Admin department.
- Liaise with other departments for administrative follow-up and coordination.
- Support internal communication within the HR team and other business units.
- Manage travel arrangements and logistics for HR-related meetings or events.
- Perform general administrative tasks such as photocopying, scanning, document binding, and supply requisition.
- Maintain confidentiality of sensitive information at all times.

**Qualifications & Requirements**:

- Bachelor’s degree in Business Administration, Human Resources or a related field.
- 2-3 years of proven experience in a similar secretarial or administrative role.
- Fluent in English - both written and spoken.
- Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- High level of organization, time management, and attention to detail.
- Professional attitude and ability to handle confidential information.
- Ability to work independently and under pressure.

**Employment Terms**:

- Contract Duration: 2-3 months (with a possibility of extension based on performance and company needs)
- Working Hours: 8:00 AM - 4:00 PM
- Location: Heliopolis, Cairo