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Senior Executive Assistant

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مصر, Egypt Education Development Center Full time

Company Description
**Education Development Center (EDC)** is a global nonprofit that advances lasting solutions to improve education, promote health, and expand economic opportunity, with a focus on vulnerable and under-served populations. Since 1958, we have been a leader in designing, implementing, and evaluating powerful and innovative programs in more than 80 countries around the world.

EDC promotes equity and access to high quality education and health services and products that contribute to thriving communities where people from diverse backgrounds learn, live, and work together. We support an inclusive workplace culture that embraces many perspectives and broadens our understanding of the communities we serve, enhancing and enriching our work.
- EDC is committed to equity, diversity and inclusion in the workplace._

**Project Description**

The goal of the Teacher Excellence Initiative (TEI) project is to improve the quality and relevance of teacher preparation in Egyptian public universities so that current and future primary school teachers have enhanced skills to increase student learning and advance the Ministry of Education and Technical Education’s (MOETE) reform. The activity will achieve this goal through the following results:

- 50 Government of Egypt personnel from the MOETE, the Ministry of Higher Education and Scientific Research (MOHESR), and the Supreme Council of Universities demonstrate improved capacity to jointly plan, manage, and adapt teacher education.

**Job Description**:
The Senior Executive Assistant reports to the Chief of Party with responsibility for the management and coordination of work for a broad segment of the organization (i.e. major program, sector, or office). The role of this post is to provide administrative and secretarial support services to the senior management team. The Senior Executive Assistant is responsible to ensure the smooth running of the office. This involves management of information and coordination of matters within a substantive team and with external stakeholders. The post is a key interface with a broad range of contacts including high-ranking officials, both within and outside the organization. The post prioritizes tasks and organizes work independently based on general direction from the supervisor. This position reports to the Chief of Party and is a full-time position based in Cairo, Egypt.
- Essential Functions, but are not limited to:_

**Administrative, executive assistance and secretarial support services to the Chief of Party to facilitate smooth running of the office and effective processing of information and data**:

- Establishes internal tracking systems and procedures for correspondence and documents; monitors work progress and cases of priority and concern to the supervisor;
- Arranges appointments and maintains supervisor’s calendar, receiving high ranking visitors, placing and screening telephone calls and answering enquiries; organizes high-level meetings, taking responsibility for finalization of the meeting agenda, invitations, the production and distribution of documentation, and preparation of meeting minutes and follow up, including distribution of meeting reports and information;
- Organizes and facilitates the administrative work of the office, including establishment of internal procedures and tracking systems for correspondence and documents: receives screens and registers correspondence and documents;
- Collects and prepares briefing materials for supervisor concerning official trips or special meetings; undertakes travel arrangements for supervisor, including arrangement of itinerary, visas, and hotel reservations; ensures offices are informed of travel arrangements and requirements; briefs supervisor of important developments upon their return.
- Keeps abreast of activities of importance, latest policies, procedures and organizational changes affecting the team;
- Establishes and maintains a records management system containing reference materials and confidential records, as required;
- Prepares briefing materials for supervisor concerning official trips or special meetings; drafts responses to written inquiries on a variety of routine and non-routine questions; communicates sensitive information to senior management and coordinates responses to sensitive inquiries on behalf of the supervisor.

**Effective preparation and knowledgeable delivery of correspondence/communications, documentation and reports contributing to achievement of work objectives**:

- Prepares correspondence for the supervisor’s signature and may make informal translations into another official languages, as required; drafts non-substantive correspondence based on first-hand knowledge of work schedule or events, rough notes, or verbal instructions for supervisor’s approval;
- Communicates sensitive information to senior level managers and coordinates responses to sensitive inquiries on behalf of the supervisor;
- Follows up on t