Administrative Assistant

1 day ago

القاهرة, Egypt Coptic Orphans Full time

**Administrative Assistant**

**Purpose of the Job**

To support the department's day-to-day operations. This position is responsible for handling various administrative tasks, coordinating meetings, and training events, managing schedules, and ensuring efficient communication within the team.

**Essential Functions and Responsibilities**

**Coordination**
- Assist in planning and organizing meetings, training sessions, workshops, and seminars.
- Coordinate logistics for meetings or training events, including booking venues, catering, and preparing materials and supplies.
- Track and record attendance, enrollment, and feedback for meetings and training programs.
- Facilitate communication between trainers, participants, and other stakeholders.

**Administrative Support**
- Provide administrative support to the manager and other team members.
- Maintain and update schedules, calendars, and databases.

**Data Management**:

- Take meeting minutes and assist in generating reports on training metrics and outcomes.
- Keep a record of all materials on SharePoint, including manuals, presentations, photos, videos, participant information, training schedules, and evaluation results.

**Budget and Inventory**:

- Record and track expenses to ensure that expenses are within the approved limits.
- Order and maintain inventory of supplies, materials, and equipment.
- Perform other duties as assigned by the manager.

**Required Education, Experience, Knowledge and Skills**
- Bachelor's degree in Business Administration or related field.
- 1 to 3 years' of related professional experience.
- Proficient in both written and spoken English.
- Proficiency in using Microsoft Office tools (Word, Excel, and PowerPoint).
- Strong interpersonal skills, with the ability to work with staff at all levels within the organization and external partners or vendors, all while maintaining a spirit of service.
- Ability to manage one's own time effectively; complete individual tasks on time.
- Proven high level of accuracy, attention to detail, and problem-solving skills.
- Demonstrated ability to work independently with mínimal direction, while also being a team player.

**Travel and Working requirements**
- Typical office environment such as walking, sitting, typing, using office equipment, and occasional lifting of boxes or luggage during travel
- Travel throughout Egypt may reach as much as 30% of the time.
- Working out of the official hours and on weekends may be required.

  • Administrative Assistant

    1 week ago

    القاهرة, Egypt Daleenda Full time

    Daleenda, a leading innovator in the technology sector, is on the lookout for a highly motivated Administrative Assistant to become an integral part of our dynamic team. This role is perfect for someone who is organized, detail-oriented, and capable of managing various administrative tasks that contribute to the seamless functioning of our office. **Key...

  • Administrative Assistant

    3 days ago

    القاهرة, Egypt World Health Organization Full time

    **Grade**: G6 **Contractual Arrangement**: Fixed-term appointment **Job Posting**: Jan 8, 2025, 1:04:02 AM **Closing Date**: Jan 22, 2025, 4:59:00 PM **Primary Location**: Egypt-Cairo **Organization**: EM/RDO Office of The Regional Director **Schedule**: Full-time **OBJECTIVES OF THE PROGRAMME**: The Office of the Regional Director (RDO) has the...

  • Administrative Assistant

    7 days ago

    القاهرة, Egypt Decima International Full time

    Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet...

  • Administration Assistant

    2 weeks ago

    القاهرة, Egypt Right Room Full time

    **Job Overview** **Responsibilities** - Perform general administrative duties including data entry and clerical tasks - Maintain organised filing systems and ensure all documents are accurately stored - Assist with bookkeeping tasks using QuickBooks and maintain financial records - Utilise Google Suite for document creation, scheduling, and collaboration...

  • Coordinator, Administrative Assistant

    2 weeks ago

    القاهرة, Egypt Procore Full time

    We’re looking for an Admin Coordinator to join Procore’s Product & Technology organization. In this role, you’ll interact with VPs and Directors in our organization as well as associates, and service providers. This position reports to Manager, Administrative Assistant Enablement & Operations and will be based in our Cairo Office. We’re looking for...

  • HR & Administrative Assistant

    3 days ago

    القاهرة, Egypt Ehjzlee Full time

    **Responsibilities** - Maintaining physical and digital personnel records like employment contracts and PTO requests - Update internal databases with new hire information - Create and distribute guidelines and FAQ documents about company policies - Gather payroll data like bank accounts and working days - Publish and remove job ads - Prepare reports and...

  • HR Administrative

    2 weeks ago

    القاهرة, Egypt Modern Telecom Systems Full time

    Employees Training Development - Managing time sheets, bonuses, and incentive programs - Designing and administering benefits packages, such as health insurance, retirement plans, and vacation policies. - Managing and updating organizational chart - Resolving arguments over salaries and incentives - Ensuring employee satisfaction - Organizing team-building...

  • System Administrator

    2 weeks ago

    القاهرة, Egypt Advansys Full time

    **Advansys** is a dynamic solutions provider focused on delivering smart, modular, and sustainable technology solutions that enhance operations, improve customer experiences, and drive business modernization. With over 400 skilled engineers, we serve 100+ enterprise customers across 14 countries, helping them overcome challenges and become more agile....

  • System Administrator

    2 weeks ago

    القاهرة, Egypt Thales Full time

    About Us A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get...

  • Executive Assistant

    5 days ago

    القاهرة, Egypt Smart Hire Pros Full time

    We’re Hiring: Executive Assistants Are you an experienced Executive Assistant looking for a new opportunity to thrive? We're seeking a highly organized and proactive individual to join our team and provide top-tier support to our leadership. If you have experience managing executive schedules, handling sensitive information, and providing exceptional...