Admin & Event Coordinator - KSA & UAE

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Vacatureadvertentie

Admin & Event Coordinator - KSA & UAE

Locatie

Egypte

Functie/Business Area

Administration

Werkcategorie

Arbeidsovereenkomst voor onbepaalde tijd

Functiebeschrijving

Admin & Event Coordinator - KSA & UAE

About Astellas:

At Astellas, experience is coupled energised with a relentless challenger spirit.

Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn't a buzzword - it's a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.

We are unusual in our ability to combine the experience, expertise and resources of an established company with the agility, flexibility and tenacity of a start-up. Relentless curiosity and a hunger for discovery flows throughout our entire organisation.

We harness the latest technology and insights from big data with our research expertise to create powerful solutions that could transform the way doctors and nurses treat and care for their patients. We are accelerating product development, driving operational efficiencies and gaining a better understanding of the needs of patients and their healthcare providers.

We partner and collaborate with academic research institutes and biotechnology companies who share our passion for bringing breakthrough discoveries to patients.

The Opportunity:

As the Admin & Event Coordinator, Saudi Arabia & UAE you will be reporting directly to the Associate, Office & Facilities, Saudi Arabia & UAE and be responsible for effective event planning, logistics and organizing processes in both Saudi & UAE with responsibility of and not limited to event creation steps, approvals on system and ensuring compliance of documentations in addition to some office related tasks.

This opportunity is based in Cairo, Egypt and working within the Operations and Administration function.

Hybrid working:

At Astellas we recognise that our employees enjoy having balance between their professional and home lives. We are proud of our hybrid approach which empowers you to have flexibility on whether to work from home or in the office.

Key Activities for this role:

Handling Event creation end-end process.

Adhere to Astellas policies and procedures for Event creation relating to Ethics and Compliance standards.

Arrangement of Internal and External meetings (Ex. Launches, Cycle meetings, etc…).

SCEB and DCT approvals if needed.

Coordinate with Insurance Providers: Act as a liaison between the organization and insurance providers to manage policies, negotiate terms, and ensure timely processing of employee benefits.

Oversee facility contracts (lease & utilities).

Assist with invoice processing, purchase orders, and vendor payments.

Coordinate company events, meetings, and conferences.

Essential Knowledge & Experience:

Proven experience in a similar role ideally with a global organization.

Fluent in English/Arabic - written and orally.

Extensive user knowledge of MS Office package (Excel, Power Point, Outlook).

Able to work with deadlines, big scope of tasks and information.

High standard of presentation and communication skills.

Well-developed planning and coordination skills.

Preferred Knowledge & Experience:

Able to take ownership with pro-active attitude.

Ability to influence and work effectively within a matrix and multi-cultural environment.

Education:

Education to University level or equivalent.

Additional information:

This is a permanent, full time position.

This position is based in Cairo, Egypt and will require online work supporting KSA &UAE.

Candidates should be based in Egypt

This position follows our hybrid working model. Role is blend of work from home and a minimum 4 days in Cairo office per week. Flexibility may be required in line with business need. Candidates must be located within a commutable distance of the office.

What We Offer:

A challenging and diversified job in an international setting.

Opportunity and support for continuous development.

Inspiring work climate.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.