Executive Secretar

Company Description

S Productions
is a prominent organization specializing in the production of diverse entertainment and media content, including TV series, programs, films, and advertisements. The company continues to push creative boundaries and deliver high-quality content that resonates with audiences and critics alike.

Job Title

Executive Secretary

Job Purpose

The Executive Secretary provides high-level administrative and organizational support to executive management, ensuring smooth daily operations, effective communication, and professional coordination across internal departments and external stakeholders.

Key ResponsibilitiesAdministrative & Executive Support

• Manage executive calendars, appointments, meetings, and travel arrangements
• Prepare, organize, and follow up on meeting agendas, minutes, and action items
• Handle confidential documents and sensitive information with the highest level of discretion
• Screen, prioritize, and manage emails, calls, and correspondence

Communication & Coordination

• Act as a key liaison between executives, internal teams, and external partners
• Draft, review, and format professional emails, reports, and presentations
• Coordinate meetings with internal departments, clients, and vendors
• Follow up on pending tasks and ensure timely completion of action items

Documentation & Office Management

• Maintain well-organized filing systems (digital and physical)
• Prepare official letters, memos, and management reports
• Support HR and Finance departments with administrative documentation when required
• Assist in office coordination and executive-level events

Travel & Logistics

• Arrange local and international travel, including visas, accommodation, and itineraries
• Prepare travel-related documents and expense records
• Coordinate logistics for executive meetings, events, and business trips

Required QualificationsEducation

• Bachelor's degree in Business Administration, Management, or a related field

Experience

• Minimum
  4–5 years
  of experience as an Executive Secretary, Personal Assistant, or in a similar role
• Proven experience supporting
  senior management or C-level executives
  is preferred

Skills & CompetenciesTechnical Skills

• Excellent command of
  English and Arabic
  (spoken and written)
• Strong proficiency in
  Microsoft Office
  (Outlook, Word, Excel, PowerPoint)
• Experience using scheduling tools and online meeting platforms (Microsoft Teams, Zoom, etc.)

Professional Skills

• Strong organizational and time-management abilities
• High level of confidentiality, integrity, and professionalism
• Excellent communication and interpersonal skills
• Ability to multitask, prioritize, and work under pressure
• Strong attention to detail with a proactive problem-solving mindset

Personal Attributes

• Professional appearance and behavior
• Proactive, reliable, and highly organized
• Flexible and adaptable to executive schedules
• Strong sense of responsibility and accountability

Hiring Criteria (Screening Checklist)

4–5+ years of relevant experience

Proven experience supporting senior management

Strong written and verbal
Arabic and English

Calendar, meeting, and travel management experience

High level of confidentiality and professionalism

Strong follow-up, coordination, and organizational skills

Advanced Microsoft Office skills

Preferred (Nice to Have)

• Experience working in multinational or fast-paced environments
• Familiarity with
  Egypt / UAE corporate culture
• Basic knowledge of HR or finance administrative processes