Executive Secretary

4 days ago

New Cairo, Cairo, Egypt Paradise Artificial Intelligence Full time 2,000,000 - 3,000,000 per year

Job Description – Executive Secretary

Paradise AI

Position:
Executive Secretary
Department:
Administration
Location:
Cairo, Egypt
About Paradise AI

Paradise AI is a leading technology company specializing in
AI solutions, digital transformation, ERP systems, smart government platforms, and enterprise software development
.

We work with government entities, ministries, governorates, telecom operators, and private enterprises to build
secure, scalable, and intelligent digital ecosystems
.

We are looking for a
highly organized, proactive, and professional Executive Secretary
to support our senior leadership team and ensure seamless administrative operations.

Key Responsibilities
1. Executive Support

  • Manage daily schedules, calendars, and appointments for CEO and executive team.
  • Coordinate internal & external meetings, including preparation of agendas and follow-up actions.
  • Handle confidential documents and sensitive information with full discretion.
  • Prepare official letters, memos, reports, and presentations in Arabic & English.

2. Communication & Coordination

  • Serve as the primary point of contact between executives, employees, clients, and government stakeholders.
  • Receive and screen phone calls, emails, and inquiries, ensuring timely and professional responses.
  • Arrange travel itineraries, accommodations, and logistics for local and international trips.

3. Office & Administrative Management

  • Organize and maintain company files, contracts, and documentation archives.
  • Support HR in onboarding and documentation for new hires.
  • Track and manage office supplies, procurement requests, and administrative needs.
  • Ensure smooth day-to-day operation of the executive office.

4. Meeting & Documentation Management

  • Draft meeting minutes (MoMs), action plans, and follow-up lists.
  • Coordinate with departments (Development, Functional Consultants, Marketing, HR) to collect needed data and reports.
  • Prepare weekly executive summaries for leadership.

5. Operational Support for Paradise AI Projects

  • Assist in preparing proposals, tenders, and documentation for government digital transformation projects.
  • Organize files related to ERP, AI, and consulting projects.
  • Support communication with partners, vendors, and key stakeholders.

Qualifications & Requirements
Education

  • Bachelor's Degree in Business Administration, Management, or related field.

Experience

  • 2–5 years of experience in an Executive Assistant or Executive Secretary role.
  • Experience in technology, consulting, telecom, or government projects is a strong plus.

Skills

  • Excellent command of
    Arabic & English
    (written and spoken).
  • Strong organizational and multitasking abilities.
  • Professional communication skills and ability to interact with high-level stakeholders.
  • Proficiency in
    Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and CRM tools.
  • Ability to maintain confidentiality and handle sensitive information.
  • Strong professionalism, punctuality, and problem-solving skills.

Personality & Behavioral Competencies

  • High attention to detail
  • Strong follow-up skills
  • Ability to work under pressure
  • Time management excellence
  • Positive attitude and team player
  • High level of responsibility and commitment

Working Conditions

  • Full-time – Onsite at Paradise AI HQ
  • Working hours: 10:00 AM – 6:00 PM
  • Competitive salary + performance incentives
  • Professional, stable, and growth-driven work environment

How to Apply

Qualified candidates are invited to send their CV to:


-

Subject:
Executive Secretary – Paradise AI

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