Assistant Secretary
5 days ago
Job Scope:
Provides executive secretarial and administrative support to the CEO, including tping, preparing and compiling reports.
Prepares drafts and final copies of correspondence, minutes, reports, presentations and similar materials.
Sets appointments, as well as prepares and manages appointment calendars.
Participates in corporate and board meetings as needed.
Manages the office.
Handles incoming and outgoing phone calls of the company.
Develops and maintains the filing system.
Handles all arrangements as requested.
Handles customers.
Assists with special event planning such as the company annual meeting.
Acts as a liaison between the chairman, and other departments.
Prepares the stationary request and ensures regular availability of stationary.
Submits required reports regularly and per request.
Personal Skills/requirements:
experienced in Automotive & Hotel industry is a MUST
Excellent organizational skills.
Very good communication, interpersonal and negotiation skills.
Good relationship building and excellent team player.
Presentable, with good analytical skills.
Good with Multi-tasking & Flexible.
Technical Skills/ requirements:
English Language proficiency
Relevant experience with very good skills in MS office excel and PowerPoint etc...
Previous knowledge in project management tools is a plus.
B.Sc. in any discipline preferred accounting, law or HR.
3 years of experience in administration; Administrative Secretarial Certificate is a plus.
Excellent skills in using PowerPoint for Info graphics.
Ability to efficiently maintain a library of reports and documents.
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