Personal Assistant

3 days ago

Qesm Heliopolis Cairo, Egypt Water Flow Contracting Full time 40,000 - 60,000 per year


Job Purpose:

To provide comprehensive administrative and organizational support to the executive management, ensuring smooth execution of daily tasks, managing schedules, meetings, and official correspondence efficiently and professionally.


Key Duties and Responsibilities:
1. Administrative and Organizational Support

  • Manage the daily schedule of meetings, appointments, and events.
  • Organize and coordinate internal and external meetings, prepare minutes, and follow up on agreed actions.
  • Arrange business travel, accommodation, and transportation for the manager.
  • Prepare and format official correspondence, reports, and presentations.
  • Maintain organized and confidential filing systems (both digital and paper-based).

2. Communication and Coordination

  • Act as a liaison between the executive office and other departments to ensure smooth information flow.
  • Handle phone calls, emails, and messages—responding or forwarding them according to priority.
  • Follow up on executive decisions and ensure implementation within the set deadlines.

3. Personal Support (if applicable)

  • Provide personal administrative assistance related to the manager's schedule and logistics.
  • Maintain discretion and professionalism when handling confidential or personal information.

4. Reporting

  • Prepare weekly activity reports summarizing completed and pending tasks.
  • Assist in preparing performance reports, presentations, and official documentation as requested.


Qualifications and Skills:

Education
Bachelor's degree in Business Administration, Executive Secretariat, or a related field

Experience
2–5 years of experience in administrative or executive assistant roles

Languages
Proficiency in Arabic and English (spoken and written)

Technical Skills
Excellent command of Microsoft Office (Word, Excel, PowerPoint, Outlook)

Soft Skills
Strong organization, time management, communication, discretion, and responsiveness

Personal Attributes:

  • Well-presented and professional appearance.
  • Polite, organized, and detail-oriented.
  • Ability to handle pressure and manage multiple tasks efficiently.
  • Flexibility regarding working hours and mobility.
  • High level of confidentiality and professionalism in handling sensitive information.

Interested candidates can send their CV

to

M.-
or whatsapp

subject line "Personal Assistant" Application – [Your Name] ".

* Note * : Only shortlisted candidates will be contacted.

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