Document Controller – Completion
17 hours ago
Job Title: Document Controller – Completion & Commissioning (Oil & Gas)
Position Summary
The Document Controller is responsible for managing, controlling, and maintaining all project documentation during the Completion & Commissioning (C&C) phase of oil & gas projects. This role ensures accuracy, compliance, traceability, and timely distribution of all technical documents in accordance with project procedures, contractual requirements, and industry standards.
Key Responsibilities
Document Management
- Establish, implement, and maintain document control procedures aligned with project and corporate requirements.
- Manage the receipt, review, registration, tracking, distribution, and archiving of all C&C documentation, including:
- ITRs (Inspection Test Records)
- Commissioning dossiers
- Punch lists
- P&IDs, isometrics, drawings, and redlines
- MOC documents
- Vendor packages and technical files
- Maintain project documentation in the Electronic Document Management System (EDMS) such as Aconex, Prodoc, Documentum, SharePoint, or similar.
- Ensure all documents are formatted, coded, and filed according to project numbering systems and metadata requirements.
Completion & Commissioning Support
- Support the C&C team with compiling Mechanical Completion (MC), Pre-Commissioning, and Commissioning packages.
- Track and update status of ITRs, equipment readiness, subsystem completions, and turnovers.
- Assist engineering, construction, and commissioning teams with the latest revision-controlled documents.
- Coordinate with QA/QC and discipline leads to ensure documentation completeness for handover to Operations.
Quality & Compliance
- Ensure all documentation adheres to project specifications, client standards, and regulatory requirements.
- Perform quality checks to ensure documents are accurate, complete, and compliant.
- Maintain audit trails, revision histories, and transmittal records.
Communication & Coordination
- Interface with internal teams, contractors, vendors, and client representatives to facilitate document flow.
- Prepare and issue transmittals, document status reports, trackers, and registers.
- Participate in documentation reviews, punch-list meetings, and turnover coordination sessions.
Handover
- Organize and compile final project documentation, including As-Built dossiers and Handover Packages (HOP).
- Ensure all required documents are finalized and submitted to the client for project close-out.
Qualifications & Experience
- Diploma or degree in Engineering, Business Administration, Information Management, or related field.
- 3–10 years of experience as a Document Controller, preferably in Oil & Gas projects.
- Experience in Completion & Commissioning documentation processes is highly desirable.
- Proficiency in EDMS platforms such as:
- Aconex
- Procore
- Aveva (VEMS/NET)
- SharePoint
- OpenText
- Strong knowledge of oil & gas project documentation, including ITRs, MC/Pre-Comm/Comm packages, vendor documentation, and QA/QC records.
Skills & Competencies
- Excellent organizational and attention-to-detail skills.
- Strong understanding of document numbering, revision control, and metadata management.
- Ability to work in a fast-paced, multi-discipline environment.
- Strong communication and teamwork abilities.
- High proficiency in Excel, database tools, and document control software.
Work Environment
- Onshore or offshore project site, project office, or EPC environment.
- May require rotation schedule and coordination with multiple time zones.
- Close collaboration with Engineering, Construction, QA/QC, and C&C teams.
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