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Administration Supervisor
2 weeks ago
Key Responsibilities:
- Oversee daily administrative operations, including security, cleaning, buffet services, pest control, and landscaping.
- Manage all government-related processes such as operating licenses, utility services (electricity, water, telephones), insurance office matters, industrial security, and advertising permits.
- Supervise all branch-related company vehicle operations, including employee transportation, chassis transfers, maintenance, traffic license renewals, and general licensing procedures.
- Administer staff attendance, leave requests, business trips, overtime, penalties, and permissions using the attendance system.
- Conduct internal administrative investigations in compliance with labor law regulations and report findings to management.
- Oversee contract renewals for vendors, service providers, and leased premises, ensuring optimal pricing and service quality.
- Manage and monitor periodic maintenance work, including building maintenance, air conditioning, occupational safety, industrial security, and staff training for civil protection and workplace safety.
- Coordinate with medical entities, including company doctors, hospitals, pharmacies, and laboratories, to ensure seamless healthcare services for employees.
- Organize semi-annual random drug testing for drivers to ensure compliance with safety regulations.
- Process and submit all invoices and contracts on the SAP system, including purchase requisitions (P.R.), purchase orders (P.O.), entry sheets, and material goods receipt (MIGO).
Required Qualifications & Competencies:
Education & Experience:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in administration, facility management, or a similar role.
- Strong knowledge of governmental regulations, licensing procedures, and labor law compliance.
- Experience working with SAP or other enterprise resource planning (ERP) systems is preferred.
Skills & Competencies:
- Strong leadership and team management skills.
- Excellent problem-solving and decision-making abilities.
- Strong negotiation skills to manage vendor contracts and service agreements.
- Ability to effectively coordinate with multiple departments and external entities.
- High attention to detail with strong organizational and time management skills.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Strong communication and interpersonal skills, with the ability to handle sensitive situations professionally.
Reporting Line:
- Reports to:
Senior Administration Manager
