Administrative Assistant

6 days ago

New Cairo, Cairo, Egypt Long Range Travel Full time 40,000 - 60,000 per year

Company Description

Long Range Travel is a distinguished Egyptian Destination Management Company with over four decades of experience in the tourism industry. Renowned for delivering extraordinary travel experiences, we specialize in desert tourism, safari adventures, and global events like the Pharaohs Rally. Our recent expansion into Salalah, Oman, enhances our operational capabilities. We own exceptional hotels in sought-after destinations such as Sharm El Sheikh, Marsa Alam, the North Coast, and Saint Catherine. We also offer personalized travel services, including luxurious Nile cruises and Dahabiya boats, creating unforgettable journeys for our clients.

Job Purpose

To provide high-level administrative and organizational support to the Vice President, ensuring smooth daily operations, effective communication, and efficient handling of executive tasks. The role demands discretion, initiative, and a strong grasp of cross-departmental coordination.

Key Responsibilities

  • Manage the Vice President's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and format executive correspondence, reports, presentations, and meeting agendas.
  • Handle confidential information and sensitive communications with professionalism.
  • Coordinate interdepartmental communications and follow-ups on behalf of the Vice President.
  • Organize and maintain digital and physical filing systems for executive documents.
  • Assist in preparing materials for board meetings, strategic planning sessions, and external engagements.
  • Track action items and deadlines, ensuring timely completion and updates.
  • Liaise with internal teams and external stakeholders to support executive initiatives.
  • Support event planning and logistics for executive-level functions.
  • Monitor and prioritize incoming emails, calls, and requests directed to the Vice President.

Qualifications & Skills

  • Bachelor's degree in business administration, Management, or related field.
  • 3+ years of experience in executive-level administrative support.
  • Bilingual proficiency in Arabic and English, with strong translation and adaptation skills.
  • Exceptional organizational and time-management abilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and executive scheduling tools.
  • High level of discretion, professionalism, and attention to detail.
  • Ability to multitask and work under pressure in a fast-paced environment.

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