Back-Office Sales Coordinator

4 days ago

Cairo, Cairo, Egypt TTC Technologies Ltd Full time

Back-office sales coordinator

Job Description

  • Job Code:
     Back Office Sales Coordinator
  • Reports To:
     Sales Manager/ Managing Director

  • Exp
    : 1 to 3 years.

  • Key Responsibilities:

  • ERP System Management:
    Serve as the primary user for sales-related transactions on the ERP system. This includes creating Sales Orders (SOs), processing Invoices, managing stock reservations, and tracking delivery notes.

  • Sales Documentation:
    Ensure all sales documents (Quotations, Contracts, Purchase Orders from clients) are filed, verified, and accurately reflected in the system for both internal and external audits.
  • Cross-Functional Coordination:
    Act as the middle-mile link, communicating order status and documentation flow between the
    :
  • Sales Team:
    To provide updates on order status and stock availability.
  • Logistics/Warehouse:
    To coordinate delivery schedules and shipping details.
  • Finance Team:
    To ensure correct invoicing and payment tracking.
  • After-Sales Documentation:
    Facilitate the smooth handover to the After-Sales/Technical Support team by ensuring all necessary project documentation and warranties are prepared and transferred upon project completion.

  • Administrative Support:
    Maintain and update customer files, process expense reports for the sales team, and generate basic weekly/monthly sales reports from the ERP.

  • Requirements:

  • Education:
    Bachelor's degree in Business Administration, Commerce, Accounting, or a relevant field.

  • Experience:
    0 to 3 years in a clerical, administrative, or back-office environment.
  • Technical Skills:
    Strong command of Microsoft Excel (mandatory) for tracking and reporting. High comfort level with learning new software/systems.
  • Soft Skills:
    Exceptional attention to detail and organizational skills. Highly organized, reliable, and able to manage high volumes of paperwork/digital data. Good professional Arabic and English communication.

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