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Grants Project Lead

2 weeks ago

القاهرة, Egypt Amideast, Inc. Full time

**COMPANY DESCRIPTION**

The Project Lead is responsible for leading on the English language grant portfolio in Cairo. The Lead develops and monitors program timelines and other related templates to ensure timely delivery of all activities based on the proposal and agreement with the donor including full compliance with M&E plan. S/he coordinates all logístical activity and reports to the English Language Program Manager on any delays. s/he develops all required reports and works closely with and supervises the program assistants and interns on selected programs. The Program Lead also monitors and follows-up on the maintenance and update of all departmental files. S/he establishes and increases relationships with partners and other Amideast departments and branches. The Lead may also support several different projects across departments based on business need.

**Responsibilities**:
**Programmatic Responsibilities**
- Lead on EL Grant projects’ implementation and report issues to English Language & Training Programs Manager when needed
- Develop and maintain program timeline with clear milestones.
- Develop and maintain specifically prescribed documents as per donor’s contract/work plan
- Develop annual program calendar and monthly work plan with task assignments per staff member
- Prepare annual budgets and budgets draw down to be updated on monthly basis
- Secure donor approval for all marketing materials activities, and documentation templates
- Cascade EL goals to staff and ensure their understanding and follow up on the progress on goals achieving.
- Prepare outreach plan in cooperation with marketing, monitors implementation, and progress in outreach phase.
- Responsible for the preparation of evaluation and assessment tools
- Responsible for reviewing all procurement requests prior EL & Training Programs Manager Approval
- Represent EL Program Manager in inter departmental and client meetings
- Provide information and updates to EL Program Manager on staff performance, department performance, expenses, and issues
- Lead new initiatives aiming at developing department business
- Serve as main point of contact with EL programs’ grant clients, regarding the program’s implementation
- Liaise with Finance, Sales, Marketing, Admin and customer Service departments for operational updates
- Prepare RFPs for grants’ procurement and follows up with Admin throughout the procurement process
- Follow up on delayed receivables and payables with the finance department
- Participate in meetings with other departments in order to solve problems and facilitate workflow
- Troubleshoot operations problems if beyond Program Specialist/Assistant authority.
- Review teachers’ timesheets and prepare cash advance requests before submitting to EL Program Manager to approve
- Set and follow up on work plan for the EL Program Assistants
- Coordinate with the Senior Academic Coordinator and update him/her on teacher performance
- Inform Senior Academic Coordinator of teacher needs and future requirements to ensure timely hiring and availability of teachers
- Conduct monthly meetings to discuss department monthly work plan for grant projects
- Orient, mentor and provide appraisal for new staff in probation
- Participate in English Language Department annual performance appraisal

**Reporting Responsibilities**
- Responsible for review and follow up of projects' financial status and reporting in monthly financial review
- Responsible for updating grant tracker sheet with activities, MEAL, and payments
- Responsible for creating regular reporting to donors as per pre-decided milestones/workplan
- Responsible for reporting on grant budget draw down tracker to ensure spending is in alignment with annual budget

**Staff Management Responsibilities**
- Participate in the selection of staff and orient and train staff under the incumbent’s purview
- Maintain an engaging work environment through continuous staff coaching, training, and development to ensure a high level of productivity, motivation, and retention
- Responsible for the review of the annual independent contractor's process with the EL team and HR department

**Qualifications and Skills**

**_ Required_**
- Bachelor’s degree and five years of related project management experience
- Native speaker level fluency in spoken and written English
- Fluent in Arabic
- Excellent oral and written communication and interpersonal skills
- Demonstrative creativity and initiative
- Ability to organize and maintain large amount of detailed information
- Ability to multi-task and prioritize responsibilities
- Ability to work independently and accept responsibility
- Excellent computer literacy in MS Office

**_Preferred_**
- Undergraduate or graduate degree from a U.S. or Canadian university.
- Graduate degree in Education, business, or another relevant field.
- Experience administering Egyptian and/or U.S. education and exchange activities.
- Managerial experience.
- Excellent written Arabi