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Personal Assistant to The CEO

3 weeks ago

Mansoura, Egypt Jobzella.com Full time

Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc. and troubleshooting problems. - Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests. - Prepare regular reports (monthly) about business key indicators, gathering info from several sources such as direct reports and internet. - Schedule on behalf of the CEO meetings between him and his direct reports and the committees and groups to which he is a member. - Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the Area Manager match his requirements. - Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate. - Manage the process of calling for briefing on behalf of the CEO from start to finish to ensure that he is fully prepared for all engagements. -Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO. - Minute general meetings as required and complete research on behalf of the CEO. - Keep and retrieve files. - Ensure guests meeting with the CEO are well taken care of. - Provide a service that is in line with the CEO work habits and preferences.
- Excellent oral and written communication skills and ability to professionally represent the CEO, preferably in English and French. - Ability to work under pressure and be flexible as part of a small team. - Attention to detail and deadlines. - Ability to filter information and assess priorities. - Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances. - Ability to prioritize and manage own workload amid conflicting demands and busy work periods. - Ability to think ahead and anticipate needs before they arise. - Ability to exercise discretion in dealing with confidential or sensitive matters. - Confident and able to work on own initiative and with limited supervision.