Procurement Analyst

2 weeks ago

مصر, Egypt United Nations Development Programme (UNDP) Full time

**LOCATION**:
Cairo, EGYPT

**TYPE OF CONTRACT**:
FTA Local

**STARTING DATE**:
**APPLICATION DEADLINE**:
15-Feb-24 (Midnight New York, USA)

**POST LEVEL**:
NO-A

**DURATION OF INITIAL CONTRACT**:
One Year

**TIME LEFT**:
16d 8h 51m

**LANGUAGES REQUIRED**:
Arabic English

**EXPECTED DURATION OF ASSIGNMENT**:
12 Months

**Background**:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In line with fulfilling UN WOMEN's strategic objectives, UN WOMEN Egypt Country Office focuses on three areas of immediate concern: Strengthening women's participation in governance and leadership, eradication of violence against women, women's economic security and rights.

Under the overall guidance of the Chief of Procurement in Headquarters and Regional Procurement Specialist and direct supervision of the Operations Manager, the Procurement Analyst ensures execution of transparent and efficient procurement services and processes consistent with UN Women rules and regulations. The Procurement Analyst promotes a client-focused, quality and results
- oriented approach and support: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized.

The Procurement Analyst works in close collaboration with the Operations, Programme and projects staff in UN Women Country Office and Projects. She/he also works in collaboration with operations staff in other UN Agencies, UN Women Country Offices (CO), UN Women Regional Office (RO) and HQ staff and Government officials to successfully deliver procurement services.

**Duties and Responsibilities**:
**Provide support to the administration and implementation of the procurement strategies across Egypt Country O**ffice in accordance with UN Women rules and regulations, policies, and strategies**
- Provide support to the implementation of the effective internal control, proper functioning of a client-oriented procurement management system.
- Provide input in elaboration of proposals and implementation of cost saving and reduction strategies in consultation with office management.
- Provide researched information for formulation and implementation of strategic procurement in the CO including tendering processes and evaluation, contract management, legal considerations and payment conditions, sourcing strategy, supplier selection and evaluation & quality management.

**Support the coordination of the procurement processes for Egypt Country Office**:

- Provide technical input in preparation of procurement plans for the office and projects and monitoring of their implementation.
- Provide support to the coordination and organization of competitive and complex procurement processes for the CO including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, evaluation, negotiation of certain conditions of contracts in full compliance with UN Women rules and regulations.
- Provide support in preparation and issuance of the CO’s long-term agreements (LTAs) for goods and services.
- Prepare Purchase orders and contracts, and recurring Purchase orders for contracting of goods and services.
- Monitor procurement contracts and, upon delegation of responsibility, and provide support as “Procurement Case Manager” in Quantum.
- Review procurement processes conducted by CO and Projects before submissions to the Procurement Review Committee (PRC).
- Provide support to implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched according to rules and regulations.
- Provide input of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
- Contribute to joint procurement processes for the UN Agencies as part of UN Procurement sub-group.

**Provide technical support to **the implementation of sourcing strategy and preparation of the Institutional and Professional Contracts**:

- Support the development and regularly update of the rosters of suppliers, and support the implementation of suppliers’ selection and evaluation criteria.
- Monitor verification and control of all the supporting documents in respect of all types of contracts for the CO.
- Support the the preparation, clearance and issuance of the Institutional and Professional Contracts, in due time.

**Provide Administrative and Procurement Support to the Country Office’s Programme Team and Implementing Partners (IPs)**:

- Provide Administrative and Procurement Support in the preparation of programme work plans and budget

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