Executive Secretary

7 months ago


مصر, Egypt MOVENPICK Full time

**Company Description**
"Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
Do what you love, care for the world, dare to challenge the status quo #BELIMITLESS"
- **
The Role**
- The Administration Assistant position takes the overall responsibility for performing secretarial and office duties (answering phones, receiving mail and deliveries, filing, scheduling, channeling information, word-processing, etc.) for the pre-opening office.
- They will be the first point of contact for all guests coming into the office and will assist them accordingly
- ** Key Deliverables and Responsibilities**

**Planning & Organizing**:

- Excellent knowledge of dealing with computerized word processing.
- Establishment of proper business correspondence, memoranda, reports and forms, including those of confidential nature.
- Maintaining a filing system for diverse data, memorandums and correspondence:

- on the PC’s hard disk
- within filing system GM’s office
- ** Operations**:

- Familiar with the major relevant Mövenpick Hotels & Resorts _Operational Standards _relevant to her/his area of responsibility as well as the local/domestic policies and procedures and consider them within her/his daily scope of work.
- Sees to proper handling, use and maintenance of office equipment and supplies; sees to cleanliness and maintenance of own area and GM’s office.
- Establishes in co-ordination with the Resident Manager the monthly planning of the Department Heads duties.
- In absence of the General Manager sestablishes in form of short notes daily reports about major happenings in the hotel for his information.
- She/he establishes and/or adheres to a proper filing system within her/his office according to the General Manager.
- ** Administration**:

- Establishment of minutes of meetings and transcribes dictation from GM.
- Answering and channeling phone calls, arranging and reminding appointments for GM.
- Receives and screens office callers and visitors schedules and sets up appointments.
- Receives opens and sorts all incoming mail; dispatches outgoing mail.
- Performs duties common to all Department Heads and other duties as may be assigned.
- Administers the distribution, filing and necessary information flow of the Duty Manager Reports.
- Administers the gathering of data in order to establish weekly attendance forecast for Department Heads; working and days off for GM’s overview.
- Does necessary corrections if needed and informs the GM on changes.
- F&B menus etc. to be established on regular basis when needed with decent layout.
- In-house Guest Letter to be established on regular basis with Rooms Division / F&B Manager.
- Diverse lay-outs which goes in front of the guest.
- Makes sure that all memos are channeled through her office in order to check the “copies to” and to inform the necessary departments if not already made.
- Keeps trace for daily briefings re. Follow-up and important information; to be prepared for the GM.
- Makes on regular basis proposals to General Manager about new ideas, internal problems, etc.
- Regarding the proper information flow she is familiar with the organization chart of the hotel and the relevant flow of information.
- Is familiar with all related company Corp. Design (CD) matters (frames, fonts, logos, etc.).
- This section notes any paperwork, tracking or reports the individual would be responsible for (e.g. daily float count, petty cash)
- Internal: Work in harmony with members of the Executive Committee, Information flow to GM
- External: Clients of the hotel, Head and Regional Offices
- Materials: All related material concerning her office, including machines, administrative & operating supply, etc.
- To carry out any other reasonable duties and responsibilities as assigned.

**Qualifications**
- You’ve a minimum of 2 years secretarial experience serving the senior management level.
- You've a strong sense of confidentiality.
- You've excellent English language skills.
- You've an excellent working knowledge of MS Word, Excel and PowerPoint.
- You've good communication and customer contact skills.
- You’re able to be efficient and productive in a dynamic environment.
- You're a good team player.

**Additional Information**
Your team and working environment:
In 1-2 sentences, introduce the team, property or office environment in a way that reflects the culture
Note: Customization may be included for any specific local or legislative requirements, such as work permits
Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.


  • Executive Secretary

    9 months ago


    مصر, Egypt Comprehensive Business Services CBS Full time

    **Executive Secretary at Comprehensive Business Services (CBS)**: Comprehensive Business Services (CBS) is seeking a highly organized and detail-oriented Executive Secretary to join our CEO department. As an Executive Secretary, you will play a crucial role in supporting our CEO and ensuring the smooth operation of the department. **Responsibilities**: -...

  • Executive Secretary

    6 months ago


    مصر, Egypt أنور بن داوود للتجارة والتصدير Full time

    We are looking for a competent Executive Secretary to provide essential support to our high-ranking officials. You will play a crucial role in organizing and maintaining the CEO schedule, as well as performing various administrative tasks. As an Executive Secretary, you must possess exceptional time-management and multitasking skills to handle multiple...


  • مصر, Egypt El-maaly Egypt Full time

    **MALES ONLY** We Are Hiring for A big company in KSA executive secretary Experience: +10 years (in the same position) Experience in Industrial and commercial companies is a plus **Job Types**: Full-time, Contract Contract length: 12 months **Experience**: - executive secretary: 10 years (preferred)

  • Executive Secretary

    2 weeks ago


    مصر, Egypt Electric Technology Full time

    We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their...


  • مصر, Egypt Royal Gate For Housing Development Full time

    Executive secretary University Degree - Very good computer skills.

  • Executive Secretary

    1 week ago


    مصر, Egypt Premier Services & Recruitment Full time

    Job Description & Specification: **Job brief**: We are looking for a competent **Executive Secretary** to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. Executive secretaries must be quick professionals with great...

  • Executive Secretarial

    7 months ago


    مصر, Egypt proftel Full time

    we are hiring Executive secretarial - Perfect in computer and ERP - Perfect in English - ability to work in light current field and IT Working hours are from 9 am to 5 pm from Sunday to Thursday **Salary**: E£3,000.00 - E£6,000.00 per month

  • Executive Secretary

    2 days ago


    مصر, Egypt Grantech for Construction &Contracting Full time

    **Job Summary**: An executive secretary is responsible for organizing all activities of a top executive **Duties & Responsibilities** - Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences - Attending meetings and keep minutes - Receiving and screening phone calls and redirecting them when appropriate - Maintain...

  • Executive Secretary

    7 days ago


    مصر, Egypt Kazareentextile company Full time

    Executive Secretary: - The position is responsible to perform various secretarial tasks including diary management to ensure smooth day to day functioning. In addition, he/ she will be responsible to manage general office administration work GM office. The role will also support the other departments function in some related tasks; for instance: - 1. Manages...

  • Executive Secretary

    7 months ago


    مصر, Egypt Paradise Inn Group for Hotels and Resorts Full time

    We are looking for a competent **Executive Secretary** to our hotel. You will be the one to organize and maintain the chairman’s schedule and assist them by performing a variety of administrative tasks. **Responsibilities**: - Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. - Attend meetings and keep...

  • Executive Secretary

    7 months ago


    مصر, Egypt 1st Talent Full time

    **FOR IMMEDIATE HIRING** **We are hiring A "Secretary" to work in a Co. located in Riyadh, KSA** **Requirements;** - HE must have 5+ years f experience in Secretary works - Very good in English (Speaking & Writing) - Archiving & following up skills - Very good command of computer - Has driving license & can drive - Age is not more than 35 years - Must be...

  • Executive Secretary

    7 months ago


    مصر, Egypt Paradise Inn Group Full time

    We are looking for a competent **Executive Secretary** for our hotel. You will be the one to organize and maintain the chairman’s schedule and assist them by performing a variety of administrative tasks. Full-Time Job. Location: On-site Alexandria, Egypt. **Benefits**: - For Non-Residents in Alexandria, We Provide Guest rooms For Accommodation Full...

  • Executive Secretary

    3 days ago


    مصر, Egypt 1st Talent Full time

    We are hiring for our General Manager An Executive Secretary & Personal Assistant to work remotely -FULL TIME- from Egypt **Main Requirements;** - Must have at least 4-6 years of experience in Admin work/Executive Secretarial Work/Office Management - MUST be fluent in English - Must have strong communication skills and can manage written communications...

  • Office Manager

    7 months ago


    مصر, Egypt 1st Talent Full time

    We are hiring Office Manager / Executive Secretary (Part Time) with recruitment / marketing experience, to work remotely **Requirements;** - She must have 5+ years of experience working as Executive Secretary / Office Manager / Project Manager - Having experience in Recruitment OR Marketing (Preferable those who worked in recruitment agencies, marketing...

  • Executive Secretary

    7 months ago


    مصر, Egypt 1st Talent Full time

    **Executive Secretary / Project Management Officer / Project Coordinator With Marketing Background** For IMMEDIATE Hiring An "Executive Secretary OR Project Management Officer OR Project Coordinator" with Marketing Experience" -PART TIME- to work remotely from anywhere, **Requirements;** - She must have 3+ years of experience working as Executive Secretary...

  • Executive Secretary

    7 months ago


    مصر, Egypt MOVENPICK Full time

    Company Description "Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless...

  • Secretary

    1 week ago


    مصر, Egypt Hospitality Development Company Full time

    Welcoming visitors and clients. - Answering phone calls. - Scheduling meetings. - Preparing conference rooms for meetings. - Making travel arrangements for executives. - Printing and copying documents as needed. **Secretary Requirements**: - Proficiency with Microsoft Office. - Excellent computer literacy. - Excellent interpersonal skills. - Ability to...

  • Secretary

    7 months ago


    مصر, Egypt Manufacturing Commercial Vehicles (MCV) Full time

    **Company**: MCV INDUSTRY ( egypt) - **Job Purpose**: Responsible for handling and scheduling appointments for executives, organize hotel / flight bookings, draft correspondence, take minutes of meetings and routine administrative and secretarial tasks **Job Duties and Responsibilities**: - Provide high level administrative support to one or more...


  • مصر, Egypt Powerful Plus Contracting Full time

    Prepare procedures at the beginning of each project and keep the files up to date during the project - Perform all administrative tasks as laid down in the department, team or work procedures - File, retrieve, copy, and distribute documents as required - Prepare and distribute Master Document Register and keep it updated - Control revision of documents...


  • مصر, Egypt 1st Talent Full time

    We are hiring "MALE Executive Assistant" from Egypt to work in Riyadh, Saudi Arabia **Requirements;** - Must have 3-5 years of experience working as Executive Secretary / Admin Assistant / Office Manager / Project Coordinator - Must have good knowledge - Very good in English - Excellent computer skills - Has Project Management experience is a plus - Must...