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Project Admin Ebs

1 month ago

مصر, Egypt Giza Systems EG Full time

Assist & support to the Project Management team in performing administrative functions.

Key KPIs include:

- Lead Administrative requests.
- On time payments
- Microsoft Dynamics AX Revisions on time
- Submit and settle financial requests on time
- Project closure sheet on time
- Work closely with the project manager to handle all the project ‘s logístical and administrative tasks.
- Register on MS Project all plans with achieved tasks and including delays.
- Follow up and Support project team to resolve AX issues related to Projects’ budget.
- Ensure that all project expenditures are captured and properly recorded.
- Review and process invoices/claims from suppliers and raise a flag to Head of PMs whenever necessary.
- Follow up on any financial requests from the PM department with the financial department (purchase order, visas fees, tender documents.).
- Coordinate PM team meetings and facilitate communication between the project team members throughout the project life cycle.
- File all the necessary project documents (correspondences in/out, purchasing orders, petty cash, attendance reports...)
- Undertake all the logistics to facilitate the transportation of the technical staff to the customer site.
- Handle international travels procedures with other departments to finalize allowances and reservations (Flights & Accommodations).
- Update reports and forecast on Microsoft AX
- Follow-up Internal Policies & Procedures such as Time Sheet (WTS), (CRM) & ERP systems and fix any problems appear with its owners.
- Coordinate with PMs and procurement team to ensure that supplier relationships are well maintained and avoid any delays in issuing payments.
- Provide a daily report to Head of PM of pending Issues in Projects

**Personal Skills**:

- Word, Excel, Power Point, Visio, AX and MS Project.
- Very Good communication and interpersonal skills.
- Very Good English

**Technical Skills**:

- Bachelor/License of any discipline
- Word, Excel, Power Point, Visio, AX and MS Project.
- Very Good communication and interpersonal skills.
- Very Good English

**Job Details**:
Job Location

Cairo, Egypt

Company Industry

Integration

Company Type

Employer (Private Sector)

Job Role

Administration

Employment Type

Employee

Job Division

EBS
Technical

Career Level

Entry Level

Years of Experience

Min: 2 Max: 3

Degree

Bachelor's degree