Finance Assistant

2 weeks ago


مصر, Egypt Emprego EG Full time

**Details**:

- Deadline:

- Mar 18, 2024
- Location:

- Egypt- Organization:

- International Organization for Migration (Egypt) / International Organization for Migration in the Middle East and North Africa
- Sectors:

- Finance & Accounting
- Job type:

- Contract, 12 months +
- Languages:

- Arabic, English- Work experience:

- Min 3 years
- Date posted:

- Mar 7, 2024

**Description**:
Organizational Scope & Context:
Core Functions / Responsibilities:

- 1. Acts as a focal point for PRISM FI, guides staff of use of system and ensures Standard Operating Procedures (SOPs) are followed in the system.
- 2. Monitors effectiveness of internal controls and proposes improvements of existing processes and/or procedures.
- 3. Ensures payments to suppliers and staff members are made in a timely manner.
- 4. Maintains balance sheet accounts including bank and vendors while ensuring all balances are accurate and correct.
- 5. Ensures accurate and correct use of General Ledger (GL) accounts for all entries.
- 6. Oversees vendor accounts for down payments and eventual clearing.
- 7. Oversees suspense accounts and ensures they are cleared in a timely manner.
- 8. Assists in responding to audit queries and liaising with other missions in obtaining information required.
- 9.Ensures integrity of all data posted in PRISM, including related financial supporting documentations, proper filling and archive thereof to adhere to IOM and Donors’ regulations.
- 10. Draft monthly/annual financial reports for the Country Office and donors reports and analysis of financial results.
- 11. Ensures the submission of requested vouchers/supporting documents to donor when requested according to donor specifics.
- 12. Responsible for the preparation of monthly financial reports for the review and certification by HRM and Chief of Mission (CoM).
- 13. Brings to the attention of the HRM any relevant financial and budgetary issues.
- 14. Maintains a filing system for both scanning and in folders for all financial vouchers.
- 15. Communicates and works closely with other departments to ensure the overall objectives/performance is achieved always.

**Treasury**:

- 1. Monitors bank account movements and bank balances on a daily basis.
- 2. Assists (NFO) in cash management, including cash flow forecasts and prepares monthly Mission Funding Requests.
- 3. Oversees custody account and liaises with bank on outstanding issues and queries.
- 4. Assists the HRM and NFO in monitoring project receivables and following up with the donors.

**Budget**:

- 1. Assists the HRM in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with the annual budget and other statutory requirements.
- 2. Monitors budget expenditures for assigned projects and recommends reallocation of funds as necessary.
- 3. Assists in the preparation of budget expenditure submissions.
- 4. Performs such other duties as may be assigned.

Required Qualifications and Experience:
**Education & Experience**:

- Bachelor’s degree from an accredited Institution Business, Economics, Accounting/Finance or related field or related field, with three years of relevant professional experience
- High School degree/certificate with five years of relevant professional experience.

**Experience**
- Good analytical skills, with an ability to analyse financial information and reconcile discrepancies.
- High level of computer literacy to include experience in computerized accounting systems.
- Good knowledge of MS Office with excellent knowledge of MS Excel.
- Knowledge of SAP financials is essential.
- Previous experience working with IOM or with UN specialized agencies an advantage.

**Languages**:

- Thorough knowledge of English and Arabic.
- Working knowledge of French is advantageous.

Required Competencies

**Values**:

- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

**Core Competencies** -_level 1_
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open com



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