Senior Supply Chain Officer

5 months ago

مصر, Egypt Save the Children Full time

**JOB TITLE**:Supply Chain Senior Officer**TEAM/PROGRAMME**:Supply Chain**LOCATION**:Cairo office**GRADE**: 3**TYPE OF CONTRACT**:National Staff -Fixed term

**12 Months
**CHILD SAFEGUARDING**:
Level 3: the post holder will have contact with children and/or young people _either _frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

**ROLE PURPOSE**:
The position holder will be responsible for handling and coordination of supply chain issues, including procurement, warehousing activities in consistency with Save the Children policies and procedures, in the HQ (Cairo) for the humanitarian responses.

**SCOPE OF ROLE:
**Reports to**:Head of Supply Chain.

**Staff directly reporting to this post**:Supply chain officers

**Travel**: possible travel to governorates around 10-15 %.

**KEY AREAS OF ACCOUNTABILITY**:

- Follow Save the Children standard procurement practices and keeping records to fulfil audit trail standard.
- Ensure that Save the Children procurement policies and procedures are implemented and adhered to throughout the programme, briefing and supporting relevant staff as required.
- Ensure that the procurement process is appropriate and cost effective, based on budget, markets, infrastructure, nature of the Save the Children programmes, and need for timely delivery - i.e. Benefit Tracking.
- Oversee the strategic Framework Agreements (FWA) and monitor the spend, make sure renewals or additional framework agreements are developed as necessary.
- Supervise supply chain team to ensure meeting deadlines.
- Responsible for leading high value high risk tenders.
- Participate on tenders evaluation committee to ensure compliance and achieving best value outcome.
- To ensure RFIs and RFQs are prepared with accurate information that can lead to accountable and fair competition among suppliers.
- Review newly submitted Purchase Requests (PRs) to ensure information provided are correct and expected date of delivery is achievable considering all workloads. Provide feedback to requesters on how to prepare PRs in correct ways or if some revisions in the PR is required.
- Communicate with requesters in case there are challenges in execution of their PRs to ensure potential delay communicated in advance and that the requesters are aware about the risks.
- Keep track all deadlines or closing date of quotation submissions and facilitate Competitive Bid Analysis (CBA) and/or procurement committee meetings with prior notification delivered to committee members.
- Ensure CBAs and meeting minutes are written accurately and contain important information on how analysis of quotations carried out and what reasons for selection of supplier and ensure the documents are approved.
- Keep track on deadline of delivery stipulated in each Contract/PO and that necessary reminder sent out to suppliers if the deadline is approaching and execute the purchase and delivery of appropriate supplies in a timely and cost effective manner.
- Keep track on payment process and communicate as necessary with suppliers regarding payment progress.
- Ensure necessary authorization / approvals are always obtained on all documents
- Ensure all documents are stored in the database accurately and in timely manner
- Participate in the development of price list, supplier database, prequalified vendor list, and market survey activities.
- Take cover tasks from other colleagues in the department in his or her absence.
- Taking additional responsibilities or other tasks as assigned by line manager.
- Lead on negotiations.

**BEHAVIOURS (Values in Practice **)

**Accountability**:

- holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

**Ambition**:

- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- future orientated, thinks strategically and on a global scale.

**Collaboration**:

- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- values diversity, sees it as a source of competitive strength
- approachable, good listener, easy to talk to.

**Creativity**:

- develops and encourages new and innovative solutions
- willing to take disciplined risks.

**Integrity**:

- honest, encourages openness and transparency; demonstrates highest levels of integrity

**QUALIFICATIONS AND EXPERIENCE
- Bachelor’s degree in relevant business field is required
- 4- 7 years of work experience in the field of procurement is required.
- Adequate skills on business management and/or ERP systems such as SAP, ARIBA etc.
- High computer skills on MS office programs especially MS Excel
- Experience with Chi

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