Finance Assistant

3 weeks ago

مصر, Egypt United Nations Development Programme (Jordan, Regional Bureau for Arab States) Full time

Background

Under the guidance and supervision of the Finance Analyst, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the CO, UN Agencies Finance staff and with UNDP HQs staff to exchange information and ensure consistent service delivery.

**Responsibilities**:
1) Ensure implementation of operational strategies focusing on achievement of the following results:

- Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
- Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

2) Ensure functioning of the optimal cost-recovery system focusing on achievement of the following results:

- Provision of inputs for preparation of cost-recovery bills in the ERP system for the services provided by UNDP, follow up on cost recovery.
- Ensuring the collection of cost recovery from UN agencies by raising GLJEs and monitoring through the Atlas tracking system.

3) Provide accounting and administrative support to Finance Unit focusing on achievement of the following results:

- Proper control of supporting documents for payments and financial reports for projects and UN agencies; preparation of all types of vouchers; Pay Cycle and payment execution.
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in the ERP system; travel claims, and other entitlements are duly processed.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
- Presentation of information on the status of financial resources as required.
- Review and process of requests for vendor creation/update.
- Maintenance of the proper filing system for finance records and documents,
- Monitoring the filling of the Vouchers is completed according to the serial number and there is not any missing voucher in the file.
- Act as back-stopping for the Finance Clerk.

4) Ensure proper CO cash management system functioning focusing on achievement of the following results:

- Sharing regular UN exchange rate reports with UN agencies in the country.
- Management of cash distribution, and petty cash.
- Responsible for processing Pay Cycle daily and payment execution printing EGP & USD checks.
- Contact with local bank management to resolve operational matters including identification of debits/credits transactions.
- Maintenance of Accounts Receivables for UNDP projects and recording of deposits in ERP.

5) Support knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

- Participation in the trainings for the operations/ projects staff on Finance.
- Contributions to knowledge networks and communities of practice.

Competencies

Core

Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:
Business Management: Communication
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Business Management: Working with Evidence and Data
Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.

Finance: Accounting (General)

Finance: Banking and cash management
Ability to collect, handle, and manage cash, which involves assessing market liquidity, cash flow, and investments.

Finance: Anti-fraud and anti-bribery and corruption
Anti-bribery and corruption: Understands the policy and best practice relating to anti-bribery and corruption controls and ensures

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