Administrative & Facilities Supervisor

3 weeks ago


مصر, Egypt Al-Futtaim Full time

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

**Overview of the Role**:
Administrative & Facilities Supervisor will support and ensure all the administrative & Facilities management processes and procedures are properly carried out within Al Futtaim for Trading & Services office.

**What Will You Do**:

- Manage the day-to-day operations of office services to ensure that the organization’s current and future administrative & facilities management needs are met efficiently, reliably, and economically. These activities may include office supplies, equipment, and inventory; administrative assistance; mail, distribution, records management, cleaning, gardening, uniform management, and maintenance services; cafeteria and recreation services; facilities management.
- Liaise with functional or operational managers to ensure that administrative and facility management processes, programs, and activities are appropriate for their current and future business needs.
- Plan, prioritize, and manage maintenance activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities and effective use of organization’s resources.
- Manage the day-to-day housekeeping.
- Managing the security systems such as the access systems and the CCTV cameras
- Business Trips Invoices verifications and payment release.
- Manage the process of obtaining the required building in and out permissions as per the guidelines.
- Manage utilities bills.
- Provide office supplies across the office.
- Ensure parking slots are distributed to the business as per guidelines.
- Maintain a complete and organized archive to administration & facilities related documents.
- Lead projects to ensure successful implementation through maintaining effective communication with all stakeholders.
- Partner with Group Procurement to come up with initiatives to enhance the services offered to employees by coming up with new operating models or processes.

**Required skills to be successful**:

- Bachelor's Degree.
- Min 3-4 years of experience. Facilities management experience is preferable.
- Ability to own initiatives within a very dynamic environment.
- Possess strong leadership skills to deal with diversified teams.
- Excellent customer service, interpersonal and communication skills.
- Very Good command of Arabic and English language.
- Proficient with computer usage of Microsoft office.
- Problem solving skills.
- Planning and analytical skills.

**What equips you for the role**:

- Supervisors are usually required to use Microsoft Office and should demonstrate proficiency with Microsoft Word, Outlook, PowerPoint and Excel.


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