Procurement Associate

**Procurement Associate - For Egyptian Nationals ONLY**:
**Advertised on behalf of**:
**Location**:

- Cairo, EGYPT**Application Deadline**:

- 04-Jul-22
- **(Midnight New York, USA)**

**Time left**:

- 14d 1h 53m**Additional Category**:

- Gender Equality**Type of Contract**:

- Service Contract**Post Level**:

- SB-3**Languages Required**:

- Arabic English**Duration of Initial Contract**:

- 1 Year**Background**:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace, and security.

Through the Regional Office for Arab States in Cairo and a number of offices at the country level across the region, UN Women builds on a long history of support to governments, civil society, and other actors to deliver for women and girls. UN Women is mandated by the UN Security Council to support UN system-wide coordination on women, peace, and security (WPS), and to this end, UN Women has been working with governments, UN partners, and civil society throughout the region to support women’s participation and influence at all levels of decision-making to prevent and resolve conflicts. UN Women Regional Office for Arab States (ROAS) implements programmes to advance the implementation of the WPS agenda in the region, and strengthen women’s engagement in peacemaking, peacebuilding, recovery, and prevention of violent extremism (PVE) throughout the region. The regional WPS programme also includes a country component, leading UN Women’s work on Syria by supporting Syrian women’s participation in the political process at all levels.

Under the supervision of the Operations Analyst, WPS as the primary supervisor, and of the Regional Procurement Analyst, the Procurement Associate supports the operations of the ROAS Women Peace and Security (WPS)/Syria team by performing a variety of standard procurement processes ensuring high quality and accuracy of work. The Procurement Associate promotes a client, quality, and results-oriented approach. S/he works as part of the WPS/Syria team and in close collaboration with the Operations team (with a dual reporting line) to ensure consistent service delivery and to resolve complex procurement-related issues and information delivery for the WPS/Syria team.

**Duties and Responsibilities**:
**Implement procurement-related strategies in accordance with UN Women rules, regulations, and policies**:

- Ensure compliance of procurement activities with UN Women rules, regulations, policies, and strategies; implement effective internal control, proper functioning of a client-orient procurement management system, and business process mapping;
- Coordinate the implementation of corporate procurement management policies and strategies in support of cost-saving related to the WPS/Syria programme;
- Follow up with internal and external audits and ensure that appropriate response is provided, and actions are taken regarding all aspects of procurement management.

**Manage procurement processes for the WPS/Syria Programme**:

- Review the procurement plans and follow up on the implementation and status of all procurement activities related to the WPS/Syria programme;
- Review requests from the programme team and take appropriate procurement actions;
- Organize procurement activities and processes, including preparation and conducting of Requests for Quotations, Invitations to Bid or Requests for Proposals, and the opening and evaluation of tenders;
- Develop and update the rosters of suppliers, and support the implementation of supplier selection and evaluation;
- Support the implementation of e-procurement in the office;
- Review procurement processes conducted by the programme team and submission to the Procurement Review Committee;
- Prepare Purchase Orders (PO) and contracts in and outside Atlas, create vendor profiles in Atlas;
- Follow up and track the status of ongoing procurement contracts related to the WPS/Syria programme;
- Pro-actively follow up on placed orders and deliveries with all concerned parties to ensure the timely and safe delivery of goods/services; Take timely and appropriate decisions and action to ensure objectives are met;
- Prepare supplier evaluation reports with respect to delivery performance and commercial acceptability;
- Update the databases or other relevant electronic management systems and ensure procurement filing is in adherence to UN Women regulations.

**Ensure the organization of logístical services for the Programme**:

- Organize and coordinate travel requests for events received from the WPS/Syria programme team including the purchase of tickets, Daily Subsistence Allowance (DSA) calculation, and PO preparation;
- Assists in organizing events related to the WPS/Syria programme includ