Administration Manager

3 weeks ago

مصر, Egypt Pillars Consultancy Full time

Reports to Chief Human Capital Officer

P**osition summary**
- The Admin Manager is the first point of contact for all staff and guests. Responsible for creating an engaging office environment and positive interactions with all visitors and staff. In addition, this position will ensure that all government, ministries, and client formalities related with various GCS work force compliance are met within the set time frame. Assists the Executive management in preparing for the Board of Directors and other governance meetings, ceremonies, and farewell programs etc.
- Ultimately, responsible for assuring that the organization has the administrative support necessary to conduct its business and fulfill its mission.
- This position may also be assigned specialized tasks as delegated by the HR Director.
- essential responsibilities and duties
- Liaise and be a contact point between GCS and government agencies, client organizations, and various ministries.
- Formulating and reviewing administrative policies & systems.
- Intervene in the departments in the unit to arrange resources between departments to effectively manage the manpower resources to obtain maximum output and cost reduction measures.
- Responsible for new process and renewal process of personnel documents like residencies, civil id, licenses and or any other government and ministries related formalities for entire GCS manpower.
- Manage public authority of manpower files for all GCS divisions and modify, change, or shuffle employees as per contract and ministry requirements.
- Control and handle manpower quota, company licenses, registration certificates, chamber of commerce documents and or any commercial licenses or documents.
- Passport control & handling for the employees who has custody.
- Responsible to renew driving license for illegible staff and monitor the fines that comes in their name to be collected and paid to the concerned authority.
- Resolve public affairs, Civil ID authorities and immigration issues.
- Track happenings within the government legislation changes that could affect the organization.
- Proactively research policies to see what changes advantageous and which trends could be negatively impact the company in the future.
- Maintain good relationship with the government staff which GCS always/usually deal with to keep the organization’s work and policy concerns updated.
- Maintains records, prepares reports, presentation and composes correspondence relative to the administrative KPI achievements towards the departmental KPO.
- Planning, scheduling, and promoting office events, including meetings, conferences, ceremonies, and farewell.
- Identifies legal requirements and government reporting regulations affecting admin & human resources functions and ensures policies, procedures, and reporting comply with state law.
- Monitor and approve payroll, deductions, and employee reimbursement.
- Post government decisions for GCS staff information and reference.
- Process all requirements for staff social security related for the staff formal paper to be registered and compliancy with work requirements.
- Set performance standards and evaluate local HR teams.
- Manages a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; and recommending, planning, and implementing pay structure revisions.

**HSE REQUIREMENTS**
- Support all GCS HSE procedures & regulations implementation (ex: green hat, investigations, disciplinary actions implementation).
- Ensure HSE expectations are incorporated thru new employees hiring process.
- Strengthen the integration employees of HSE commitment & compliance in annual & probational appraisal process.
- Authority LIMITS
- Stop work if unsafe condition detected.
- Approves or Rejects any employee transactions for Admin compliance.
- Approves or Rejects for finance payments related to impress insurance, residency, & car license.
- Approves or Rejects all government transaction related to residency renewal / transfer / overseas.

**Education, SKILLS & EXPERIENCE**
- Bachelor / master’s degree in business management or administration from an accredited institution is preferable
- Proven experience as Admin manager for minimum 7 years and more than 15 years’ experience in various Admin levels required.
- Bilingual with excellent written, verbal and presentation skills in English and Arabic.
- Advanced computer knowledge with proficiency in office package and should possess excellent reporting & presentation skills.
- Experience to work with ERP, or other similar HR software’s will be an added advantage.
- In-depth knowledge of Labor law, State law related with private companies and company related ministries regulations and office management best practices.
- Ability to work with multiple projects and deadlines with ease.
- Extensive understanding of company activities and general market patterns.

A

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