Executive Assisstant

**Job Summary**

**Key Responsibilities**

**1. Executive Support & Schedule Management**
- Manage the CEO’s daily schedule, ensuring efficient time allocation.
- Plan, organize, and coordinate meetings, appointments, and travel arrangements.
- Provide timely reminders and ensure smooth calendar management.

**2. Meeting Coordination & Communication**
- Arrange and coordinate internal and external meetings.
- Prepare agendas, take minutes, and follow up on action items.
- Act as a primary point of contact for executive communications.

**3. Employee Liaison & Issue Resolution**
- Collect employee feedback and concerns, acting as a bridge between staff and the CEO.
- Address minor employee issues and operational challenges before escalating them.
- Ensure smooth communication flow within the company and relay important updates.

**4. Facility Management**
- Oversee office facilities, ensuring cleanliness, safety, and functionality.
- Coordinate with vendors and service providers for office maintenance.
- Ensure the workplace environment is well-organized and aligned with company standards.

**5. Public Relations & Professional Representation**
- Represent the CEO professionally in meetings, events, and public engagements.
- Maintain relationships with key stakeholders, partners, and external contacts.
- Handle correspondence, media inquiries, and business networking on behalf of the CEO.

**6. Administrative & Confidential Support**
- Maintain confidentiality and handle sensitive information professionally.
- Assist in managing documents, records, and executive office operations.

**7. Problem-Solving & Decision-Making**
- Identify and resolve small operational issues independently.
- Proactively address challenges and propose solutions to enhance efficiency.
- Ensure that the CEO’s focus remains on high-priority strategic tasks.

**Qualifications**

**Education & Experience**
- **Bachelor’s degree** in Business Administration, Management, Public Relations, or a related field.
- **3+ years** of experience as an Executive Assistant, Office Manager, or in a similar role.
- Prior experience in handling **executive-level responsibilities, facility management, and public relations** is preferred.

**Skills & Competencies-**
- **Excellent English communication skills (spoken & written)**.
- **Presentable and professional appearance**.
- **Strong organizational and time management skills**.
- **Ability to multitask and prioritize effectively in a fast-paced environment**.
- **Problem-solving mindset with a proactive approach**.
- **High level of discretion and confidentiality handling**.
- **Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and scheduling tools**.

**Strong interpersonal skills and ability to manage internal and external relations**.

Experience in **facility management and office operations**.

Ability to work under pressure and adapt to changing priorities.