Dispatching Schedular

Manage and co-ordinate distribution for all inbound customers
** Receipt / Dispatch & Inventory Reconciliation**

Overall responsibility of receiving product from production area & dispatch to local/ export customers according to Chevron’s standard and procedures. Populate Distribution Resource Planning (DRP) to ensure timely delivery of orders with full set of required documentation to meet or exceed OTIF targets Daily reconciliation of each received product from filling line and dispatched products to local/ export customers. Coordinates daily plans for the lube dispatches in accordance with fleet optimization procedures by allocating resources for dispatch of lube through contractor fleet operations. Ensure proper control & handling of Lubricant Oil packages and drums receipt /sale, & stock reconciliation as required. Handle the transporter’s representatives and the transporters drivers for smooth and uninterrupted product deliveries to local/ export customers Co-coordinate with external customers who pick up their deliveries and satisfactorily handling their issues pertaining to product deliveries Co-ordinate with sales team (Retail and Industrial, & Commercial) for scheduling and executing their product deliveries. Handle daily coordination with Customer Service Department Coordinate with Production Team for any change or amendment in the production plan and as well as to know the requirements from the sales group.

**OE & Compliance**

Responsible for safe and incident free operation in Dispatching Department.Coach and mentor other employees, Service Providers, Forklifts drivers, contractors, Transporters/ Customer drivers and workers for better understanding & execution of Chevron Way & OE expectationsUpdating all staff with basic principles of HES & other related issues on regular intervalEnsure that RTS Assessments of Contractor’s Fleet is done on regular basis and actions are completed as advised.Communication of OE reports, bulletins and alerts to be shared widely with the team.Ensure that all vehicles are compiling with Chevron’s safety standards and keep record of all checklists. Ensure Journey Planning is being followed as advised and expected from the organization.

Coordinate and gather data of OTIF on regular basis and further compilation for onward submission

**SAP & Documentation Record for Audit**

Compiles and classifies all documents required for dispatch issuing on a daily lube dispatch report and maintains filing system for back office support of all delivery transactions processed to help & support audit. Ensure, all the required documentations for Direct invoicing are met and followed Ensure Finance & Accounting guidelines are implemented for the smooth handling of Sales and Distribution modules. Preparation of Manual Invoices when GP is disconnected as per standard operating procedure. Updating of all Manual invoices after resumption of GP. Check all entries are punched and deliveries are reconciled. Compiles, classifies, register, Control, coordinates and reconciles the paperwork according to approved accounting and compliance requirements, ensuring that Accounts Payable systems data are updated, and all vendor information included & updated.

Ensure SOX Controls are in place i.e. Inventory Reconciliation, Sales Order Management, User Access Review & Segregation of Duties. etcto the region. Study failure reasons & provide actions to bridge those gaps

Chevron participates in E-Verify in certain locations as required by law.