Human Resources Assistant
4 weeks ago
For Egyptian Nationals ONLY
Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace, and security.
The Regional Office for the Arab States (ROAS) provides integrated policy and technical support to United Nations Country Teams (UNCTs) where UN Women has no ongoing field presence to enable UNW to participate more effectively in the UN Regional Directors Teams and regional coordination mechanisms.
Under the daily supervision of the HR Associate and matrix supervision of the HR Business Partner, the Human Resource (HR) Assistant is responsible for administratively and logístically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel in the regional office and programme presence countries.
**Responsibilities**:
Under the overall supervision of Human Resources Associate, the Human Resources Assistant will be responsible for the following duties.
Ensures implementation of HR strategies focusing on achievement of the following results:
Full compliance of HR processes and records with UN/UN Women rules, regulations, policies and strategies;
RO/CO Human Resources business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Human Resources management in consultation with the direct supervisor and office management;
Provision of information to the management and personnel on strategies, rules and regulations;
Ensure proper documentation of all recruitment i.e. proper contract management, mandatory certificates, medical and reference checks and other types of documents are compliant with audit requirements;
Ensure a properly working filing system of personnel files with respect to relevant documents, contracts, and payment files;
Ensure proper e-archive system of all HR Records for the regional office and programme presence countries;
Drafts correspondence relating to personnel matters and brief staff FTAs, SC, and SSA holders on their entitlements and responsibilities;
Prepare monthly attendance sheets for FTAs (national and international), SC and SSA updating and monitoring leave balances and leave records.
Implements Human Resource services for the Regional Office and Programme Presence focusing on achievement of the following results:
Assist HR Associate in recruitment process; drafting job descriptions and vacancy announcements, posting VAs, preparing necessary recruitment documents;
Update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, timely follow up with Finance staff on contracted personnel payroll issues;
Input and tracking of all transactions related to positions, recruitment, benefits, recoveries, adjustments and separations;
Maintenance and regular update of the country office staffing table and HR data base;
Collection of background information for submissions to the Compliance Review Panel (CRP);
Maintain and update the country office rosters including e-rosters;
Maintaining proper filing system for HR records and documents and taking care of personnel folders;
Validation and provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies;
Provide clerical support in the recruitment of local general service staff.
Management of recruitment and selection process and administration of Consultants, Individual Contractors and interns
Provide support in hiring national and international consultants under Special Service Agreement modality;
Administer placement interns.
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
Coordinate with newly hired staff to attend the orientation sessions;
Support on implementation of learning plan;
Organization and facilitation of trainings for personnel as per office learning plan;
Follow up with all CO’s for compliance of Mandatory training; Synthesis of lessons learnt and best practices in Human Resources;
Sound contributions to knowledge networks and communities of practice;
Any other HR duties assigned.
Key Performance Indicators:
Timely and accurate HR administration;
Timely and accurate organization of recruitments;
Timely administrative service delivery to the offices in the Arab States Region;
Up-to-date and secure databases, files and records.
Competencies
Core Values:
Respect for Diversity;
Integrity;
Professionalism.
Core Competencies:
Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.
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