Information Management Associate SC 6

4 weeks ago

Cairo, Egypt World Food Programme Egypt Full time
  1. Produce Logistics coordination products/reports in specific formats as required within the operation. Key products include: situation updates, bulletins, snapshots, briefings, situation updates.
  2. Liaise with Logistics coordination cell participants, other stakeholders, ERC, OCHA, UNWRA and national counterparts to gather information for the production of sitreps and bulletins, ensuring that challenges and concerns relating to the logistics operation are represented.
  3. Gather information on the overall logistics situation, including comprehensive data on logistics procedures and bottlenecks from the various Logistics coordination cell participants and national authorities and support emergency response operations with the drafting of lessons learned mission reports, as required.
  4. Support the Logistics Coordinator as required in drafting donor proposals and reports, collating key operational information and provide support as required.
  5. Draft, consolidate, and share key logistics information and procedures, such as ConOps and SOPs ensuring they are regularly revised/updated if required. Inform relevant stakeholders on commodity tracking reporting procedures.
  6. Manage content of Logistics country operations webpage – in close coordination with Global Logistics Cluster support team in Rome.
  7. Inform relevant stakeholders on commodity tracking reporting procedures and use Microsoft Excel to generate tables, charts, reports based on the Relief Item Tracking Application (RITA) data, to illustrate cargo flow as entered into the system
  8. Maintain the Palestine Logistics Cluster SharePoint site, ensuring proper archiving of files and advising Logistics Cluster staff on best practices for filing.
  9. Prepare operational overview, briefings and snapshots on the logistics operation for management, donors, stakeholders, Humanitarian Country Team, Office of the Humanitarian Coordinator and other stakeholders.
  10. Work closely with OCHA to ensure updated logistics information is disseminated to all focal points as necessary. Attend coordination meetings on access constraints and Information Management Working Group and provide updates on logistics bottlenecks to OCHA working groups on a regular basis.
  11. Contribute to the Humanitarian Needs Assessment, Humanitarian Response Plan and other interagency key documents.
  12. Identify the most appropriate methodology to source and map information that can be used for advocacy in addressing issues in the supply chain.
  13. Liaise with GIS teams to ensure maps are being produced and updated with relevant logistics information to be disseminated with humanitarian actors or for internal use.
  14. Establish, moderate, and maintain the Logistics Cluster contact list and communication channels (e.g mailing list).
  15. Standardise and execute quality control of logistics assessments and activity reports.
  16. Provide WFP colleagues with inputs on Logistics coordination activities; Liaise regularly with reports officers in other agencies and NGOs.
  17. Establish and maintain internal information sharing mechanisms, documentation formats, assessment formats, central file store, according to GLCSC guidelines and standardisation.
  18. Recognise and assess the sensitivity of information obtained; Respect the confidential nature of sources of information where relevant.
  19. Ensure all publications are in line with GLC standards and templates.
  20. Perform other duties as required.

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