Purchasing Officer

3 weeks ago

Giza, Egypt BIOSKINSPA Full time 15,000 - 25,000
Qualifications: 
  • Education: Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field.
  • Experience:  1 Year+ in Purchasing or similar position
  • Computer Skills: MS Office
  • Linguistic skills: English & Arabic, French is a plus

Competencies: 
  • Solid analytical skills.
  • Outstanding negotiation skills.
  • Excellent verbal and written communication.
  • Ability to multitask, prioritize and manage time efficiently.
  • Accurate and precise attention to details.

Reports to: Purchasing Manager
Reporting, Liaising & Supervision | Position GoalThe Purchasing Officer is responsible for managing and coordinating all procurement activities related to products required by the company, including those for operational needs, office supplies, retail products, consumables, tools, and other essential items. This role involves interacting with vendors, handling orders, managing stock movements, and ensuring timely and cost-effective procurement to meet operational requirements.
Tasks, Duties, Responsibilities:
  • Research and identify potential suppliers for all products and services required by the company, including office supplies, retail products, consumables, and other operational needs.
  • Compare received offers from all vendors and present the gathered data to the purchasing manager for decision-making based on quality, time of delivery, payment terms and availability. 
  • Prepare a monthly budget table for local purchases based on departmental requests and submit it to the Purchasing Manager.
  • Negotiate contract terms with suppliers as per the feedback of the Purchasing Manager and always seek to get the best deal. 
  • Place orders from suppliers according to the approved budget and coordinate with the Accounting Department for payments.
  • Continuous follow up on orders to ensure timely delivery and avoid shortage of products/ services. 
  • Enter order details in the database and issue the automated Purchase Order following set rules and processes to to enable the extraction of necessary reports from the system.
  • Receive and count the goods, compare the ordered quantity with the received quantity, and verify that the invoice aligns with the agreed price and quantity.
  • Handle the reception of invoices and statements of account from suppliers,and reconcile them with the SOA from the Supply Chain Department and Finance.
  • Manage spa purchase orders by checking the orders and preparing the requested quantities. Once prepared, enter the transfer details into the system.
  • Continuous update for the List of Approved Suppliers and yearly evaluation of current approved suppliers.
  • Monitor stock levels, report to the Purchasing Manager before quantities run out, and ensure proper storage of the products.
  • Receive, inspect, organize, and store incoming goods, monitor and maintain accurate stock levels, perform regular stock audits, document all stock movements, ensure compliance with company policies and safety standards, and suggest improvements to enhance stock management efficiency.
  • Actively seek to attend all company’s meetings, trainings, workshops and events. 
  • Understand and abide by the company’s Internal Rules and Regulations (IRR).
  • Follow all set operating procedures and highlight weaknesses and opportunities for improvement when applicable to provide the best service in an efficient way. 

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