Administrative Assistant

2 weeks ago


Egypt Novartis Full time
393377BR

Administrative Assistant:

Egypt

About the role

Location:
Cairo, Egypt #LI-Hybrid

About the Role:


As an Administrative Assistant you will be responsible for the independent delivery of profound administrative services in a local and a global context.

Ensure service levels are delivered in line with the intended requirements.
This role reports directly into the Head of Medical Affairs.

Key Responsibilities:

  • General administrative support: takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members.
  • Interaction: Informs, advises, and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.
  • Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes.
  • Handling of administrative projects tasks with clearly defined content and time limitations. Acts as a team member for administrative projects & manages the administrative part of special tasks.
  • Supervisory tasks: Guarantees a smooth adjustment to the job of new employees in the own area of responsibility. Takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.).
  • Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
  • Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt.
  • Distribution of marketing samples (where applicable).

Commitment to Diversity & Inclusion:

  • We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve._

Role Requirements

Essential Requirements:

  • 25 years of experience providing administrative support in a multinational company.
  • Bachelor's degree or equivalent.
  • Experience in providing administrative support to large teams.
  • Excellent communication skills including a sound command of spoken and written English.

Why Novartis:

Our purpose is to reimagine medicine to improve and extend people's lives and our vision is to become the most valued and trusted medicines company in the world.

How can we achieve this? With our people. It is our associates that drive us each day to reach our ambitions.

Be a part of this mission and join us Learn more here:

You'll receive:
You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook.

Commitment to Diversity and Inclusion:


Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.

Novartis is a proud member of the ILO Global Business and Disability Network and the Valuable 500, promoting the inclusion of people with disabilities in workplaces around the world.

We also collaborate with international partners, such as Disability:

IN, Purple Space, and Business Disability Forum to identify and develop best practice solutions to enable people with disabilities to participate as equal members of our organization.


Join our Novartis Network:
If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here:

Division
International

Business Unit

APMA IMI

Work Location
Cairo

Company/Legal Entity

NOV PHARMA EGY

Functional Area
Facilities & Administration

Job Type
Full Time

Employment Type
Regular

Shift Work
No

Early Talent
Yes

  • Egypt Studygram Full time

    Company DescriptionRole DescriptionThis is a full-time on-site role for an Administrative Assistant at Studygram Worldwide Inc. The Administrative Assistant will be responsible for providing administrative support, handling phone etiquette and communication, and assisting with executive administrative tasks. This role is located in Cairo,...


  • Egypt Daleenda Full time

    Daleenda, a renowned technology firm, is currently seeking a detail-oriented and highly organized Administrative Assistant to join their team. Daleenda is committed to delivering exceptional IT solutions, and this role plays a crucial part in ensuring smooth operations and supporting the team in various administrative tasks.Responsibilities: Manage office...


  • Egypt Daleenda Full time

    Job Description Daleenda, a well-known technology company, is looking for a meticulous and highly organized Administrative Assistant to join their team. Daleenda is dedicated to providing top-notch IT solutions, and this position is vital in ensuring seamless operations and providing administrative support to the team. Responsibilities Manage office...


  • Egypt LyondellBasell Industries Full time

    Location: EG- Req ID: Facility: CAIRO-490- Department: Administration- Division: Olefins and Polyolefins and Global ProcuAdministration AssistantBasic Function:The primary objective of this position is to offer administrative assistance to the Cairo office by managing official documents and maintaining records. Additionally, this role supports customer...


  • Egypt linrco egypt Full time

    Job DescriptionRole OverviewWe are looking for reliable Administrative Assistant to efficiently track and monitor daily operations, ensure everything is on schedule, provide top-notch executive administrative support, and handle a variety of clerical tasks.RequirementsQualifications Proficient in written and verbal English communication. Strong...


  • Egypt linrco egypt Full time

    Job DescriptionRole OverviewWe are looking for reliable Administrative Assistant to efficiently track and monitor daily operations, ensure everything is on schedule, provide top-notch executive administrative support, and handle a variety of clerical tasks.RequirementsQualifications Proficient in written and verbal English communication. Strong...


  • Egypt American Bar Association (ABA ROLI) Full time

    Description:ADMINISTRATIVE ASSISTANTCategory***Full TimeLocation***Cairo, EgyptReporting***MENA Division Director1.Organization OverviewThe American Bar Association Rule of Law Initiative (ABA ROLI) is a non-profit organization that has worked for over 25 years in more than 100 countries to promote the rule of law, advance human rights, strengthen judicial...


  • Egypt Shiny White Dental Cente... Full time

    Job Description This is a full-time on-site role as an Executive Administrative Assistant The Executive Administrative Assistant will be responsible for performing general administrative tasks Providing executive assistance, Maintaining effective communication, Preparing minutes of meeting. Managing the directors calendar. Managing schedules,...


  • Egypt Globex Full time

    Administrative Assistant is required for manufacturing & exporting company located in New Cairo. Experience in administration activities for at least 2 years. Excellent English is a must. Very good understanding of MS-Office. Very well organized & accurate person.- living in or close to New Cairo.Salary: E£4, E£8,000.00 per monthLanguage: English...


  • Egypt SABIS Network Full time

    Managing the administrative operations on a daily basis and performing a variety of administrative and clerical tasks in an effective, up-to-date and accurate manner.Key Responsibilities: Performing general clerical duties including but not limited to photocopying, faxing, mailing and filing correspondence, performing data entry, answering calls, interacting...


  • Egypt Palladium Group, Inc. Full time

    Administrative Assistant - USAID TRADE ProjectPrimary Duties and Responsibilities:Under the supervision of the Operations Manager the Administrative Assistant will be supported in managing the daily administrative duties and responsibilities including providing administrative support to ensure efficient office operations. Administrative assistants are...


  • Egypt thaka international Full time

    Admin Assistant Responsibilities_:Provide exceptional administrative support to the software development team, including executives, engineers, and product managers.Manage calendars, schedule meetings, and arrange travel as needed.Process invoices, expense reports, and other financial documents.Maintain filing systems (both physical and digital) and ensure...


  • Egypt Reliance Health Full time

    Use computer systems to accurately, document, locate, modify, and retrieve data which includes patient data, claims, invoices, and stock keeping etc. Maintain key organizational documents in soft and hard copies immaculately in adherence with filing systems. Document and invoice customers as applicable and follow up on payments and manage petty cash records...


  • Egypt Novartis Full time

    Summary:Location: Cairo, Egypt #LI-Hybrid About the Role: As an Administrative Assistant you will be responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with the intended requirements. This role reports directly into the Head of Medical Affairs and works...


  • Egypt DSM Full time

    Location: El Sadat City, EgyptJob: On-SiteReporting to: Site ManagerIn this role, you will provide the Site Manager with operational advice and services to assist her/him in the performance of her/his duties, and to act as first point of contact with people inside and outside the organization.Also, you'll provide all departments in DNP and all other BUs in...


  • Egypt 800 SAT Full time

    Responsibilities: Provide administrative support to ensure efficient and smooth office operations. Manage and maintain schedules, appointments, and meetings within the company. Assist in the preparation of reports, presentations, and correspondences. Coordinate office activities and operations to secure efficiency and compliance with company policies. Handle...


  • Egypt Deraya University Full time

    Deraya University is seeking a qualified and motivated individual to fill the role of Administrative Assistant within the Continuing Education department.Qualifications: Must have bachelor's degree in relevant discipline with an overall grade (good) ' Master's degree in Business Administration (MBA) is a strong asset. Excellent written, verbal, and...


  • Egypt Gilbarco Full time

    JOB TITLE:Administrative AssistantDEPARTMENT:Centre of ExcellenceREPORTING TO:COE Director MEA***ADDITIONAL INFO:Should be based in Egypt***PURPOSE OF POSITION:The administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of...


  • Egypt On-Hire Full time

    Responsibilities: Schedule and coordinate appointments and meetings, both internally and externally. Create and maintain organized filing systems, both physical and digital. Assist with the drafting and formatting of documents, reports, and presentations. Conduct research as needed for various projects and initiatives. Order and maintain inventory of office...


  • Egypt Brands For Home Full time

    Job DescriptionMaintain employee records (soft and hard copies)Update HR databases such as new hires, separations, vacation, and sick leavesAssist in payroll preparation by providing relevant data including absences, bonuses, and leavesProcess employees' requests and offer necessary informationCollaborate with the Recruiter to publish job ads on careers...