Finance Manager

1 month ago

Cairo, Egypt AMIDEAST Full time
COMPANY DESCRIPTION:
Established in 1951, Amideast is an American nonprofit organization dedicated to creating hope, opportunity, and mutual understanding among people in the Middle East, North Africa, and United States through life-changing opportunities for education and cultural exchanges. Working with local, regional, and international partners, we provide programs and services that improve educational opportunity and quality, expand access to U.S. study, empower youth and women, strengthen local institutions, and develop language and professional skills for success in the global economy. Headquartered in Washington, D.C., Amideast operates offices in 11 countries in the MENA region. For more information, visit us at www.amideast.org. POSITION DESCRIPTION:
The Finance Manager is responsible for AMIDEAST field office accounting, budgeting, forecasting, reporting, cash management, operations' data analysis, analyze markets for business opportunities planning and strategizing, investigate and advise senior managers on ways to improve profitability. The Finance Manager reports directly to the Country Director with the capacity to liaise with the Regional Finance Director and HQ Controller. RESPONSIBILITIES: Monitor the AMIDEAST financials to ensure appropriate design, implementation and management of all financial systems -Direct the preparation and negotiation of a proposed project, grant and services for a fee budget and modifications, and coordinate with partners/donors as appropriate ensuring compliance with international and local donor procedures and regulations in implementation of all program activities
-Manage, monitor, and update project budgets and obligated funds and also review and analyze variations and share with donors as may be required
-Supervise, manage and maintain organization finances, transactions, purchase orders, contracts, and petty cash
-Design and regularly update the AMIDEADT Egypt finance manual in coordination with the Regional Director and HQ
-Provide assistance and guidance to all project managers on comprehending financially and labor reports.
-Lead development of AMIDEAST's field office annual operating the budget, rolling forecasts, and related internal management and operational reporting
-Review and assist the Country Director in monitoring field office (functional) and program financial performance keeping management abreast of current and projected performance and trends.
-Provide training to staff on budgeting, accounting procedures and other relevant areas as needed
-Work closely with HQ Controller and Regional Finance Director in response to external audits, as well as with our Internal Auditor on internal audits
-Work closely with HQ Treasury department to effectively prepare accurate cash forecasts and weekly cash positions
-Prepare financial reports as required for program sponsors in coordination with HQ accounting and HQ contracts and grants departments
-Participate in the proposal pricing process as a key member of pricing team
-Monitors and reviews field office (functional) and program financial performance keeping management abreast of current and projected performance and trends
-Work closely with the Country Director, HQ Controller and Regional Finance Director in response to external and internal audits
-Supervise all financial staff in Cairo and Alexandria and serve as the point person for organization-related financial queries, coordinating all correspondence from Head Quarters in DC regarding wiring of cash, payments and other financial matters together with effective preparation of accurate cash forecasts and weekly cash positions
-Oversight of all field office accounting including monthly closing process, accounts payable, accounts receivable, payroll and monthly reconciliation activities. All to be completed on a timely manner and in accordance with HQ standardized processes
-Monitor the review and clearance of vouchers for disbursement to vendors, contactors, consultants, suppliers and employees
-Develop, review, and punctually submit monthly, quarterly, and annual financial statements/reports for donors as may be required by grant/donor agreements and in coordination with HQ accounting and HQ contracts and grants departments
-Ensure staff liaises with the authorized bank on day to day operational matters; ensure preparation and transmission of domestic and international wires, Electronic Funds Transfer (EFT) payments (where available)
-Ensure that monthly timesheets of finance staff are signed and approved in a timely manner
-Ensure compliance with local statutes, including internal reviews and annual audits, etc.
-Maximize the use of our transactional accounting system - Deltek Costpoint, as well as the AMIDEAST's proprietary, Pro-class (point of sale system)
-Manage the daily performance of finance staff and conducts their performance management evaluation in a conscience and timely manner
-Oversee training and development of accounting staff as required
-Other accounting/finance and analysis duties as assigned
-Demonstrate world class cultural attributes and behaviors in all interactions with country directors, project managers, department heads, and senior staff QUALIFICATIONS
Required: Bachelor's degree (or equivalent) in Finance, Accounting, or related field required, Higher Degree or Certification preferable -At least 8 years experience as an Operations and/or Finance Manager, preferably with a donor-funded project
-Holder of CPA/CMA professional certification
-Proficiency in English spoken and written
-Understanding of non-profits relative to FASB and GAAP rules
-Understanding of OMB Circulars A-110 and A-122 preferred
-Experience with successful implementation of technical assistance cooperative agreements and contracts in Egypt with international programs and knowledge of their policies and procedures
-Experience in Grants Management with knowledge of contracts and grants
-Demonstrated capacity to create and/or maintain systems and procedures for managing multiple programs/grants with different partners and beneficiaries
-Experience coordinating interface between technical, administrative and financial departments
-Experience conducting oversight of similar duties in prior USAID projects/programs
-Deep awareness and understanding of special tax laws and regulations that affect the business
-Understanding of audits to be able to interface effectively with outside auditors
-Advanced Excel skills required
-Analyze complex financial business situations and design innovative solutions
-Serve as a key resource on technical concerns/challenges
-Demonstrate an advanced level of technical skills in carrying out the responsibilities of this position that require profound knowledge in: Budgeting and -Financial Analysis; Financial/Accounting policies, procedures and common practices, Risk Management, Cash Management and Banking Relations, Monitoring and Evaluation of financial/accounting treatments and processes, Payroll Administration, Egyptian Taxes and Applications
-Exceptional strategic thinking and business oriented philosophy
-Experience leading and managing change skills
-Ability to lead and manage a team
-Communication, interpersonal and teamwork skills
-Strong Analytical thinking, problem solving and decision making ability
-Effective planning and organizing skills
-Excellent computer skills (windows, Microsoft Office, accounting package software) Preferred: MBA degree will be an added value. -Has experience with USAID financial management
-Willingness to learn and take on increasing responsibilities.
-Ability and willingness to work in a challenging and dynamic environment.
-TOEIC Score of minimum 750 or equivalent. WORK ENVIRONMENT: The incumbent in this position will work in a professional office environment and will utilize the following equipment when working from the corporate office or remote home office (temporarily due to COVID-19).
-Computer (laptop or desktop)
-Printer/Photocopier/Scanner/Fax
-Telephone
-Other (Specify if any) Up to 5% business travel may be needed to support Egypt office as needed. The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee's Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation. Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse. Job Type: Full-time

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