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Executive Secretary

2 months ago

Egypt Optimarc pharma Full time
Job Description

  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned.
Job Requirements

  • A Bachelor Degree Holder.
  • A Language School Graduate.
  • Excellent Command of written and spoken English Language.
  • Preferably a female not more than 40 years old.
  • Proven experience as executive secretary or similar administrative role.
  • Excellent Knowledge of Microsoft office and outlook.
  • Familiarity with basic research methods and reporting techniques.
  • Excellent organizational and time-management skills.
  • Outstanding communication and negotiation abilities.
  • Integrity and confidentiality.