Procurement Senior Specialist

Job Description

Misr El Kheir (MEK) Foundation is now hiring an experienced Procurement senior specialist with a desire to work on transforming traditional technical schools into innovative applied technology schools with center of competency benchmarks to enhance the Society's negative view of technical education. MEK extensive experience in this field, combined with your experience coordinating projects through all phases of project inception, programming, design, and closeout will propel your career and leadership opportunities forward. We need our Senior Procurement Officer to manage our foreign-funded procurement activities including sourcing new suppliers, ensuring that the purchased products and materials meet specific technical specifications, conducting national and international tenders,  negotiating purchase terms, and evaluating supplier performance.

Responsibilities:

• Conduct sourcing activities in accordance with established policies and procedures to meet business needs and participate in negotiations to establish and review supply arrangements that will deliver value for money procurement outcomes.
• Implement and contribute to the development of contract management plans, resolve issues, monitor performance and negotiate contract variations through effective supplier relationships to enhance business outcomes.
• Provide advice, information and guidance on procurement related matters to staff across the agency to provide governance and support good practice in procurement
• Identify, mitigate and escalate procurement risks to enable the organization to meet its obligations and maximize business opportunities.
• Maintain and update procurement records and generate reports on procurement and contract activity to meet organizational compliance requirements and provide access to procurement information
• Provide reports and advice to contribute to decision-making and directions in procurement.
• Report on progress towards business objectives, discuss key projects and issues, seek and receive advice
• Gather information to support monitoring and assessment of markets, suppliers and contract performance
• Manage contracts and monitor provision of service to ensure compliance with contracts and service arrangements.
• Establish networks to enable performance benchmarking, monitor market trends and maintain currency in trends and developments in procurement
• Complete work tasks to agreed budgets, timeframes and standards
• Apply legal, policy and organizational guidelines and procedures in relation to procurement and contract
  management
• Monitor procurement and contract management processes to ensure they are open, transparent and competitive, and that contract performance is effective
• Be fully aware of national and international procurement bids and all relevant processes and contract management risks, and what actions are expected to mitigate them.
• Evaluate tenders and select providers in an objective and rigorous way, in line with established guidelines and principles
• Escalate procurement and contract management issues where required
• Develop basic analysis of spend using simple tools and spreadsheets to identify trends and assess changes in demand.
• Undertake basic supply market analysis for straightforward areas of spending with some direction and oversight.
• Undertake basic supplier/customer referencing for straightforward areas of expenditure
• Develop functional specifications to ensure supply options are not limited
• Apply different tools/techniques appropriately in different procurement situations
• Procure a wide range of complex goods/services
• Consult with internal stakeholders to determine procurement business needs and changes in demand and manage stakeholder expectations.
• Recognize the different routes to market and determine which is the most appropriate negotiation,         e-auction etc.
• Prepare procurement documentation which is professional, well-structured and concise, uses appropriate language and contains relevant information for medium value/risk projects
• Proficiently use all types of RFx , ” including Requests for
  Information (RFI), Request for Proposal (RFP), Request for Tender (RFT),
  Request for Quotation (RFQ)
• Develop evaluation plans that incorporate both price and non-price components.
• Undertake simple Value for Money calculations
• Develop template Contract Management plans that include defined KPIs for straightforward procurement contracts
• Identify and evaluate key risks at a contractual level for straightforward arrangements and seek input from other functions as appropriate (e.g. finance, legal etc.)
• Input to risk logs and opportunity assessment reports as outlined in the organizational procurement practices
• Develop risk mitigation strategies for straightforward procurement arrangements
• Identify areas of non-compliance to procurement policy and raise with relevant
  stakeholders

• BS Degree in a relevant major.
• 5-7 years of experience in procurement or foreign purchasing.
• CIPS diploma is a plus
• Excellent command of English.
• Excellent user for MS Office, especially Excel.
• Excellent communication skills.
• Details oriented.
• Task oriented.
• Able to meet deadlines and manage time schedule